Energy Storage-Administrative Assistant
2 weeks ago
Summary:
Are you able to anticipate the needs of a team before they arise? Do you want to help a team stay focused on their projects by resolving operational and administrative issues? Mortenson is currently seeking an Administrative Assistant to join our Energy Storage Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward.
You will be handling a wide range of administrative and executive support tasks with an aptitude to work independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects.
Hiring Locations: MN
RESPONSIBILITIES:
Perform regular administrative tasks and overall office organization
- Greet visitors and customers with a positive demeanor
- Coordinate and set up meetings, handle calendars, and schedule travel
- Set up, organize, and manage filing systems
- Prepare documents, perform record keeping and filing duties as necessary
- Proofread communications and documents carefully
- Prepare billing/invoices as needed
- Coordination between numerous support groups; Safety, Human Resources, IT, Legal
- Utilizing Mortenson's internal procurement system, procure miscellaneous goods as needed
- Understand the operating group and company resources
- Risk Management, Pre-construction, Human Resources, Legal, Environmental Health and Safety, IT
- Assist Operating Group Leadership members with miscellaneous duties such as expense reports and travel.
- Detail orientation and the capability to proofread effectively
- Demonstrate flexibility as well as excellent organization and multi-tasking skills
- Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
- Exhibit effective communication and active listening skills
- Positive professional attitude and strong customer service skills
- Minimum three years administrative support experience required
- Construction-related business experience preferred
- Experience with billing, invoicing, and timekeeping preferred
- Associates or Bachelor's degree preferred
(for Non-Craft & Non-Union Craft working 25+ hours / week)
- Medical and prescription drug plans that includes no additional cost vision coverage
- Dental plan
- 401k retirement plan with a generous Mortenson match
- Paid time off, holidays, and other paid leaves
- Employer paid Life, AD&D, and disability insurance
- No-Cost mental health tool and concierge with extensive work-life resources
- Tuition reimbursement
- Adoption Assistance
- Gym Membership Discount Program
Base pay is positioned within the range based on several factors including an individual's knowledge, skill, and experience with consideration given to internal equity.
#LI-AH1 #LI-onsite
Please make note:
- Visa sponsorship is not offered for this position.
- Our postings are typically open a minimum of 5 days and an average of 44 days.
As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible®
Equal Employment Opportunity
Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
- Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
- Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
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