Coordinator, Budget

Salary: $30.79 - $40.39 Hourly
Location : Renton, WA
Job Type: Full-Time
Job Number: 251106001
Department: Administration
Program: Business Office
Opening Date: 11/06/2025
FLSA: Exempt

Description
Puget Sound Educational Service District seeks a dynamic, highly skilled Budget Coordinator. The purpose/s of this job is providing financial services to agency staff; developing, analyzing, and maintaining agency and departmental budgets; and performing Accounts Receivable, journal entry, and contract functions.

This job reports to Assigned Administrator

Open until filled; for best consideration, Submit a complete application by best consideration date of November 21st,2025. Interviews are tentatively scheduled for December Ist, 2025.
Essential Functions

• Attends workshops, in-service training, meetings, etc. for the purpose of conveying and/or gathering information required to perform functions and maintaining professional development.
• Collaborates with departments for the purpose of completing monthly debit/credit transfers of rent, phone instrument charges, conference room fees, copy and postage fees, etc. in accordance with budget parameters.
• Coordinates a variety of activities for the purpose of ensuring compliance with PSESD policies and procedures.
• Assists in the annual development of agency original budget and maintain revised budget throughout year.
• Evaluates financial information for the purpose of ensuring accuracy of reported information and the availability of funds in compliance with state, and federal regulations.
• Maintains internal and external Fee for Service contracts and MOUs for the purpose of ensuring agreement receivables.
• Maintains database demographics and coordinates data uniformity for the purpose of continuity of payor files.
• Maintains a variety of manual and electronic documents, files and records for the purpose of providing accurate data in accordance with established policies and procedures.
• Monitors fiscal and program information for the purpose of ensuring accuracy and conformity with budget requirements.
• Prepares written materials for the purpose of documenting activities, conveying information and/or complying with state, and federal regulations.
• Provides back up support to various business office positions for the purpose of providing support and assistance to business operations.
• Research financial information and documentation for the purpose of ensuring accuracy of program budgets and transactions, preparing necessary corrections, and adhering to policies.
• Responds to inquiries from a variety of sources for the purpose of providing information and/or direction related to business office policies and procedures.
• Trains PSESD staff for the purpose of providing ongoing assistance and expertise.
• Works in conjunction with Director of Business Services and Director of Accounting Compliance for the purpose of developing, analyzing, and maintaining Agency and Departmental budgets and fund balances.

Other Functions

• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: See competencies under Abilities below.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include See competencies under Abilities below.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job.

Job-Specific Competencies
Accountability: Takes responsibility and ownership for successfully accomplishing work and Agency objectives and delivering results. Sets high standards of shared performance for self and others.

Planning, Organization, and Prioritization: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.

Recordkeeping and Documentation: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices.

Accounting Rules, Systems, and Processes: Understands and applies accounting systems and practices, and the accounting rules and regulations that govern the agency and its programs.

Accuracy and Attention to Detail: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.

Customer Focus: Commits to clarifying and supporting internal and external customers' goals and strives to meet their expectations and requirements. Consistently acts with customers in mind. Holds self-accountable for providing high-quality, responsive, and personable customer service.

Teamwork: Works collaboratively with others to achieve shared goals and make decisions.

Responsibility

Responsibilities include working under direct supervision using standardized routines; providing information and/or advising others; monitoring budget, revenue and expenditures. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Minimum Qualifications

• Community College and/or vocational School degree with study in job-related area OR GED with progressively responsible job-related work experience OR WASBO certification with progressively responsible job related work experience.
• Experience with accounting and payment systems and practices.
• Spreadsheet and database management experience, including data entry, manipulation, analysis and/or report creation.

Clearances

Criminal Justice Fingerprint/Background Clearance
Preferred Qualifications

• Washington Association of School Business Officials (WASBO) Certification
• Experience developing and implementing procedures.

We offer comprehensive benefits:

• Medical, dental, and vision through the
• 24 annual leave days per year
• 12 sick days
• 12 paid holidays
• Participation in Washington State Department of Retirement System
• Tax Sheltered Annuity Plan
• Subsidized ORCA card, free parking, and access to EV car charging stations (Renton office)

01

Upon hire can you submit proof that you are legally eligible to work in U.S.?

• Yes
• No

02

Prospective staff, interns, and volunteers will have their records checked through the Washington State Patrol criminal identification system and through the Federal Bureau of Investigation via a fingerprint check using a complete Washington state criminal identification fingerprint process. Are you willing to submit to this process?

• Yes
• No

03

Do you have any job-related experience with accounting and payment systems and practices?

• Less than 1 year
• 1 to 2 years of experience in job-related area.
• 2 to 4 years of experience in job-related area.
• 4 to 6 years of experience in job-related area.
• 6 plus years of experience in job-related area.

04

Please indicate your level of education

• Bachelor's degree or higher degree
• Community College and/or Vocational School degree with progressive responsible job-related work experience
• GED with progressively responsible job-related work experience
• WASBO certification with progressively responsible job-related work experience
• None of the above

05

Please indicate your experience in spreadsheet and database management, including data entry, manipulation, analysis, and/or report creation.

• Entry-level experience
• Basic level experience
• Moderate level experience
• Strong experience
• Extensive experience

Required Question

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