Office Manager

2 weeks ago

Willoughby, OH, United States Ferretti Search Full time
Position Summary

The Office Manager is responsible for overseeing the daily administrative and operational functions of the office. This crucial role ensures a smooth, efficient, and positive work environment for all employees. The ideal candidate is highly organized, proactive, a strong communicator, and skilled at managing multiple tasks simultaneously. They are the go-to person for all office-related needs and play a vital role in maintaining our company culture.

Key Responsibilities

1. Office Operations & Facilities Management
  • Maintain Office Infrastructure: Ensure all office equipment (printers, coffee machines, etc.) is functioning properly and supplies are stocked.
  • Vendor Management: Manage relationships, contracts, and invoices with office vendors, service providers, and building management (e.g., cleaning, catering, security, maintenance).
  • Space Management: Oversee office layout, seating plans, and coordinate minor repairs and renovations as needed.
  • Security & Access: Manage key card access, visitor logs, and ensure compliance with office safety protocols.
  • Mail & Logistics: Manage incoming and outgoing mail, shipments, and coordinate courier services.
2. Administrative & Financial Support
  • Budgeting: Manage the office operating budget, track expenses, and process invoices and expense reports for office-related purchases.
  • Record Keeping: Organize and maintain physical and electronic filing systems and company records.
  • Executive Support (as needed): Provide occasional administrative support to the leadership team, such as scheduling meetings, booking travel, or preparing presentations.
3. Employee Support & Culture
  • Onboarding/Offboarding: Assist with the administrative tasks for new hires and departing employees, including desk setup, IT coordination, and access provisioning/revocation.
  • Internal Communications: Serve as the point of contact for internal inquiries, relaying information effectively across teams.
  • Event Planning: Coordinate and execute internal company events, celebrations, and team-building activities (e.g., holiday parties, happy hours, weekly lunches).
  • Maintain Office Appearance: Ensure the common areas are tidy, welcoming, and present a professional image.
4. Inventory Management
  • Stock Control: Monitor, purchase, and organize office supplies, kitchen provisions, and stationary, ensuring cost-effective inventory levels.
Required Qualifications
  • Proven experience (typically 3+ years) in an Office Manager, Administrative Manager, or similar role.
  • High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
  • Exceptional organizational and time management skills with a strong attention to detail.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Slides).
  • Excellent written and verbal communication and interpersonal skills.
  • Demonstrated ability to handle confidential information with discretion.
  • Proactive, solution-oriented approach to problem-solving.
Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.

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