Director of Human Resources
2 weeks ago
Reports To: Executive Director of Finance
Classification: Exempt
Summary: The Director of Human Resources is responsible for developing and executing human resource strategy in direct support of the District mission and Comprehensive School Improvement Plan goals. This individual oversees all human resource processes and activities, including recruiting, hiring, onboarding, employee relations, medical leave and accommodations, benefits administration, performance management and legal compliance with all employment related laws. This individual will be an integral part of the Central Office Administrative team and serve as an advisor to the Superintendent and Board of Education on all personnel-related matters. This individual must be able to make sound decisions with a broad knowledge of the implications for the District. This individual must be able to communicate with a wide range of stakeholders, handle multiple tasks simultaneously, and support the District's efforts to maintain a positive workplace environment.
Essential Duties and Responsibilities:
The essential duties and responsibilities shall include, but are not limited to:
Human Resources
- Develop and lead HR plans and strategies to support the achievement of the District's mission and comprehensive school improvement plan goals
- Develop and oversee comprehensive strategic recruiting and retention plans to meet the human capital needs of the District and ensures a well-qualified, high-performing employee workforce with adequate staffing
- Lead the recruitment for all positions including developing recruitment materials, establish/maintain relationships with outside institutions, visiting college campuses, hosting and attending career fairs and hiring events, training administrators in recruitment techniques, and planning other grow-your-own and recruitment activities
- Design and utilize consistent District-wide hiring processes for all positions, ensuring compliance with state and federal law and policy provisions
- Facilitate District level onboarding of all new employees, including mandatory training and other annual compliance requirements
- Recommend personnel and employment actions to the Superintendent
- Review and revise District personnel policies and regulations to ensure compliance with all state and federal laws and consistency with District practices
- Works collaboratively with the Administrative team in developing staffing projections, salary schedules, a comprehensive benefits package, and budget
- Train and advise administrators/supervisors on personnel policies/procedure compliance and employee relations issues, including performance deficiencies, investigation of alleged misconduct, and other personnel issues
- Explain personnel policies, benefits, and procedures to employees and job applicants
- Maintain employee handbooks to reflect policy and procedure updates
- Analyze positions, including the classification of positions in the District compensation schedules, and prepare/revise job descriptions for all positions
- Provide leadership on the District's performance management systems and procedures, including evaluations
- Monitor the operation of the substitute software system and substitute fill rates
- Develop and administer the Student Teacher procurement and processing policy and regulations
- Develop and administer certification verification and oversight in compliance with the Department of Elementary and Secondary Education and other relevant agencies
- Serve as the District's Local Agency Security Officer and supervise the background check and documentation process for District employees, volunteers and contracted service providers
- Prepare required or requested personnel reports for Superintendent, Board of Education, or federal or state regulatory or legal compliance
- Supervise personnel records management for the purpose of ensuring compliance with employment and legal requirements
- Complete, track and maintain employee verification, pre-offer disclosures and unemployment compensation information as requested.
- Complete Employee Student Loan Forgiveness forms.
- Review and approve compensation change request forms.
- Oversee the District's Career Ladder Program and approve applications.
- Administers employee insurance programs (e.g. medical, dental, vision, life, and supplemental) for the purpose of ensuring open enrollment, billing and claims, and processing COBRA conversions in a timely and accurate manner.
- Participates in the design, implementation and administration of comprehensive benefits programs for current and former employees.
- Oversees eligibility and enrollment for benefits including reviewing measurement periods.
- Reconciles and tracks all insurance payroll deductions and calculates arrears as needed.
- Tracks insurance payments from retirees and COBRA participants.
- Prepares and sends communications to employees with missed payroll deductions, new employee deductions, etc. to keep employees abreast of changes to upcoming payrolls.
- Conducts benefits meetings with all new employees.
- Prepares and maintains all employee benefits information and related materials, including benefits packets.
- Provides assistance to all staff and retirees with online enrollment.
- Provides communication in response to benefit inquiries.
- Responsible for annual ACA compliance reporting and mailing forms by deadline.
- Acts as a point of contact for brokers and insurance vendors.
- Maintain the Worker's Compensation program for the purpose of ensuring all work related injuries are properly reported, employees receive necessary safety information, medical treatment, and are returned to full work duties as quickly as possible.
- Plan and oversee employee wellness programs including planning and implementing wellness activities, reports and communications.
- Administer all aspects of leave programs. Provide extensive case management and coordinate administrative aspects of cases and claims.
- Interpret and administer leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.)
- Process FMLA requests for employees including collections of all required documents, requesting medical certifications as needed, calculating and accounting for leave use in substitute management system and maintaining the FMLA tracking system.
- Work with Substitute Provider and Administrators to ensure substitute coverage for long term leaves and appropriate access for long term substitutes.
- Monitor and track employee absences and generates appropriate responsive reports and communications including informing employees of remaining/expiring leave.
- Conduct initial investigation of alleged fraudulent activity of all leave cases.
- Oversee the number of contract days worked per employee to ensure satisfaction of employment contracts.
- Serve as the District Compliance Officer and Title IX Officer responsible for coordinating the District's compliance with all non-discrimination laws
- Stay updated and maintain knowledge of local, state, and federal laws regulations and public policy changes that could impact District operations
- Compile and prepare reports and documents pertaining to legal compliance activities
- Conduct periodic internal reviews or audits to ensure the District compliance with legal requirements
- Conduct or direct the internal investigation of personal or legal issues including employee misconduct and complaints of discrimination, harassment and retaliation
- Attend meetings relevant to human resources and benefits operations as identified by the Superintendent of Schools, such as Board meetings, administrator meetings, personnel meetings, conferences, and seminars
- Keep up-to-date with the latest HR trends and best practices
- Demonstrates initiative and independent judgement
- Assumes responsibility for a wide variety of clerical and management tasks associated with human resources and benefits along with generalized central office operations
- Maintain confidential records and information related to employees
- Perform other duties and responsibilities as assigned
Education and/or Experience:
- Bachelor's Degree or higher from an accredited college/university, preferred
- At least three (5) years of related professional experience
- Experience in benefit plan administration, preferred
- Experience in public education, preferred
- Human Resources leadership experience, preferred
- Certification or professional credentials in Human Resources Management, preferred
- High level of competence in interpersonal communication, computer orientation, and clerical skills.
To perform this job successfully, an individual must be able to perform the following essential functions satisfactorily. The requirements listed below are representative of the skills, abilities and/or knowledge required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge:
- Specialized human resources and program knowledge of group employee benefits programs including all forms of insurance, and statutory requirements
- Working knowledge of laws and regulation affecting human resources and benefits administration
- Knowledge of generally accepted personnel management practices, fair employment practices and other laws governing human resources
- In-depth working knowledge of personnel records and data entry requirement for human resources information systems
- Knowledge of the Family Medical Leave Act; the Americans with Disability Act and other relevant leave and employment laws
- Working knowledge of other human resources functions such as employment, payroll and employee communications
Must possess strong, positive interpersonal skills including professional communication, and ability to work with a wide demographic, including job candidates, District personnel, Board of Education members, and service partners
Language Skills:
- Ability to read and interpret documents such as laws, policy and procedures
- Ability to write routine reports and professional correspondence
- Ability to effectively communicate and present information in one-on-one, small group and large group situations
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals and percentages
Abilities:
- Requires ability to carry out all aspects of the position
- Coordinate, maintain and document human resources and benefits functions
- Interpret the policies, procedures and legal requirements governing human resources management
- Maintain confidentiality of employee information
- Coordinate and perform subject specific projects
- Problem-solve and apply understanding to carry out instructions furnished in written and/or oral or diagram form or legal mandates
- Apply logical understanding to carry out detailed written or oral instructions.
- Manage multiple priorities, meet deadlines, and work independently under pressure
Physical Demands:
While performing the duties and responsibilities of this job, the employee is regularly required to talk and hear, stand, walk, sit, use hands and arms to handle, feel and reach and significant finger dexterity. Requires the ability to function indoors in an office environment engaged in work of primarily a sedentary nature; near visual acuity to read printed materials and computer screen. Ability to perform repetitive motions. The employee is occasionally required to stoop or kneel and occasionally lift and move up to 25 pounds. Regular attendance is expected.
Work Environment:
The noise level in the work environment is quiet to moderate. The employee continuously is interacting with the public and staff.
Terms of Employment:
Employment terms covering compensation, bene?ts, and working conditions are speci?ed by the Board of Education's policies, agreements and approvals.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned by the Supervisor, subject to all applicable state and federal laws.
Revised: November, 2025
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