Program Coordinator

The Surgery division at MD Anderson Cancer Center is dedicated to advancing oncologic surgery in the nation and the world through safe, high-quality, multidisciplinary patient care, research and education. The division is made up of 10 specialized academic departments and includes surgeons, advanced practice providers, researchers and our administrative teams. We work closely with our partners across the institution, particularly those in Perioperative Services, and Anesthesiology, Critical Care and Pain Medicine as well as through our committees to make improvements to our operating room processes to provide even better care for our patients.

The ideal candidate will have Faculty support and Concur experience. Manuscript submission is a plus. Seeking someone who can handle a busy section Chief's calendar and section of 20 plus staff members.

Salary range: Minimum 53,000.00 - Midpoint $66,000.00 - Maximum $79,000.00

KEY RESPONSIBILITIES

Section Administration a. Act independently to support the section of Speech Pathology & Audiology in the coordination of projects and related functions of the section. Perform independently to gather facts and identify appropriate solutions to meet the administrative needs of the section.

b. Coordinates and manages the professional and administrative needs of all staff members in the Sections of Speech Pathology and Audiology.

c. Coordinates and maintains the Section's trainee, fellowship, observer and/or visitor program.

c. Manages, updates, and facilitates all the legal agreements between the outside universities/institutions and MDACC, and completes and submits the required paperwork.

d. Credentialing coordinator for speech language pathologists in the Center and Department.

e. Maintains monthly and annual record of patient billable hours per individual pathologist within the Section.

f. Creates documents/forms/databases utilizing available computer software.

g. Assists with the Speech sections' SharePoint page.

*Speech Pathology & Audiology Programs * a. Coordinates and manages special projects of the Section including numerous international continuing education offerings (including but not limited to bi-annual international Oncologic Speech Pathology training courses, international webinar series with online enduring material, DIGEST training program)

Serves as primary liaison with contracts, legal, industry sponsors, and institutional offices (e.g., Continuing Professional Education and Trainee and Alumni Affairs, etc) for educational and academic programs.

Assists with the Speech sections' SharePoint page.

Official CE Administrative Support designee for American Speech Hearing Association (ASHA) including monthly filing for all ASHA registered continuing education events in the Section in accordance with American Speech Language Hearing Association contractual standards

Designee of Educational Program Director for academic educational trainees in Section. Manages forms related to application, selection, appointment, etc. of Speech and Audiology trainees, observers, and visitors.

Coordinate interviews, time keeping, and liaises with educational team for Clinical Health Education Program Fellowships (a new SLP fellowship approved for FY23)

Faculty Support a. Independently plan and manage work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty.

b. Arrange all travel preparations, scheduling airline reservations and hotel accommodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly.

c. Maintain faculty extramural development leave and staff development funds (PRS).

d. Maintain the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch.

e. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles.

f. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.

g. Prepare, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software.

Other duties as assigned

EDUCATION

• Required: Bachelor's Degree Business Administration or related field.

• Preferred: Master's Degree

WORK EXPERIENCE

*Required: *3 years Project/program coordination experience or 1 year Required experience with Master's degree. May substitute required education degree with additional years of equivalent experience on a one to one basis.

Preferred: 5 years Administrative experience to include Faculty support in a patient care environment.

The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 178603

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 53,000

• Midpoint Salary: US Dollar (USD) 66,000

• Maximum Salary : US Dollar (USD) 79,000

• FLSA: exempt and not eligible for overtime pay

• Fund Type: Hard

• Work Location: Hybrid Onsite/Remote

• Pivotal Position: Yes

• Referral Bonus Available?: Yes

• Relocation Assistance Available?: No

#LI-Hybrid