Staff Accountant Prof/Tech

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Department: Finance -BMV

Location:Augusta

Schedule:Monday - Friday 40hrs

Job Class & Grade: 0329-20

Salary: $20.68 - $28.88

Closing Date:December 24, 2025

Join Our Team at the Department of the Secretary of State:

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.

About the Position:

The Staff Accountant role at the Bureau of Motor Vehicles is a member of the accounting team that supports in the complex accounting functions of the bureau. This position operates on a dynamic team in a government accounting environment. The Staff Accountant role supports in Accounts Payable, Accounts Receivable, revenue collection, complex reconciliations and recurring accounting functions, and will work closely with unit leadership to complete these tasks and support the Bureau.

What We're Looking For:

• Customer Service Excellence: Demonstrated ability to provide courteous, accurate, and efficient service in a fast-paced setting with a diverse public.
• High Volume Readiness: Comfortable handling large numbers of customer interactions per day while maintaining composure and professionalism.
• Team Collaboration: Work effectively within a team, supporting shared goals and contributing to a respectful, productive workplace.
• Adaptability: Adjust quickly to new procedures, policies, and technologies as agency needs evolve.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities. Confidently make informed decisions and stay solution-focused while managing multiple priorities without sacrificing accuracy or customer satisfaction.
• Clear Communication: Strong verbal and written communication skills to explain complex rules and processes in a way that is easy for the public to understand.
• Problem-Solving: Identify and resolve issues efficiently while maintaining a calm and helpful demeanor.
• Professionalism: Consistently represent the Department with respect, integrity, and accountability.

Key Competencies We Value:

• Emotional Intelligence: Empathetic, self-aware, and able to manage high-stress interactions with tact.
• Conflict Resolution: Handle difficult or emotional customer situations with patience and effectiveness.
• Time Management: Prioritize tasks and complete assignments accurately and on time.
• Commitment to Excellence: Dedication to high-quality work, accuracy, and upholding public trust.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

In This Role You Will:

• Supports the Accounting team in completing reconciliation of accounting records. This includes a reconciliation of Accounts Payable, Accounts Receivable, Petty Cash, and other programs operated by the BMV Accounting Unit.
• Supports in the completion of complex accounting functions such as incoming wires, monthly and quarterly journals, and complex Accounts Payable documents.
• Supports in all aspects of the Accounts Payable process as needed and serves as a primary point of contact on verifying the coding of invoices.
• Supports in all complex Accounts Receivable functions, with a particular emphasis on BMV Online Services and those receivables which are processed directly through Advantage.
• Serves as a subject matter expert in accounting functions within the BMV. Maintains a familiarity of internal controls, GAAP and GASB accounting practices, and State of Maine accounting practices as outlined within the SAAM manual. Supports in identifying, implementing, and overseeing internal controls for the Accounting Unit and supports Accounting in providing centralized oversight to the financial operations of the BMV.
• Collaborates with Accounting and Finance leadership to complete all monthly, quarterly, and annual reports, journals, or other accounting functions. Additionally collaborates with internal stakeholders and Bureau leadership to provide insight and support to Accounting related functions.

Knowledge and Abilities:

• Knowledge of generally accepted accounting theories, principles, methods, practices, and terminology, including governmental accounting standards and computerized accounting systems.
• Knowledge of standardized desktop technologies and related software products.
• Ability to apply accepted accounting principles to income statements, balance sheets, and other financial records, including locating and correcting accounting errors.
• Ability to verify fiscal source documents and ensure proper application of fees, refunds, collections, and discounts.
• Ability to review fiscal transactions for compliance with applicable laws, rules, policies, and procedures.
• Ability to prepare clear narrative and statistical reports, financial statements, projections, and schedules, and to analyze and interpret information from those reports.
• Ability to write and communicate clearly and effectively.
• Ability to recommend improvements to accounting controls, financial review processes, and business practices.
• Ability to function effectively as a member of a project team.

MINIMUM QUALIFICATIONS:

(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following course work/training and/or experience).

Education, training, and/or experience in accounting, business administration, financial planning, budgeting, or another related field demonstrating competency in analyzing data and records, interpreting policies, rules, and laws, identifying process and procedure deficiencies, and developing practical solutions.

Why Join Our Team?

We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

• Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

Contact information:

Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email Terri.Kanaris@Maine.gov

Application Instructions:

To apply, click "Apply for this opening" and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.

Need a paper application? Download one [HERE] or call 207-441-9993.

Submit paper applications, cover letter, and resume before the closing date to:

Office of Human Resources
Secretary of State, Office of Human Resources
101 Hospital Street
Augusta, ME 04330
Fax: 207-624-9313

We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all background

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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