HR Admin

4 minutes ago

Lakewood, NJ, United States Georgian Court University Full time

The HR Administrator & Talent Acquisition Coordinator provides administrative and operational support for the University's human resources and recruitment functions. This role is responsible for coordinating hiring logistics, maintaining accurate HR records, and executing established HR processes. Working under the direction of the Senior HR Generalist and Chief Human Resources Officer (CHRO), the position ensures efficient, timely, and compliant execution of HR and recruitment activities while escalating complex or non-routine matters to senior HR leadership.

Essential Functions:

Talent Acquisition Coordination

  • Coordinate faculty and staff recruitment processes, including job postings, applicant tracking, and candidate communications.
  • Schedule interviews, prepare search materials, and support search committees with logistics and documentation.
  • Initiate background checks, reference checks, and pre-employment screenings in accordance with University procedures.
  • Prepare offer letters and onboarding materials for review and approval by senior HR staff.
  • Track recruitment activity, hiring timelines, and required documentation to ensure process completion.
HR Administrative Support
  • Process routine personnel actions including new hires, status changes, and terminations in the HRIS.
  • Maintain accurate, confidential employee personnel files in compliance with institutional and legal requirements.
  • Assist with onboarding and orientation activities for new employees.
  • Respond to routine HR inquiries by referencing established policies and procedures.
Compliance & Documentation Support
  • Complete I-9 employment eligibility verification and maintain related documentation.
  • Track required compliance documentation and deadlines under direction of senior HR staff.
  • Assist with audits, reporting, and data requests by assembling records as instructed.
Customer Service & Coordination
  • Serve as a primary point of contact for applicants and employees regarding recruitment and HR process questions and maintenance of the HR email account.
  • Provide professional, timely communication and ensure a positive candidate and employee experience.
  • Coordinate logistics for HR training, orientations, and departmental initiatives.
Qualifications:
  • Bachelor's degree in HR, Business Administration, or a related field required.
  • Minimum of 1-2 years' experience in HR administration, recruitment coordination or related role.
  • Knowledge of basic HR practices and employment documentation requirements.
  • Ability to handle confidential information with discretion and professionalism.
  • Familiarity with applicant tracking systems and HRIS platforms.
  • Ability to effectively communicate with all levels of personnel.
  • Strong organizational skills with exceptional attention to detail.

**MUST BE US WORK AUTHORIZED**

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