Senior Meeting Planner

3 days ago

Boston, MA, United States Ducker Full time

Why Work for Ducker Carlisle

We are uniquely positioned as a boutique firm with a global footprint serving some of the world's largest companies. You will have the opportunity to meaningfully impact work across the firm and collaborate with client teams and colleagues across the globe. We strongly encourage growth within the organization and support career planning as part of our performance management process. We value and recognize our employees' hard work through Project of the Quarter, employee shoutouts, and regular performance reviews. Collaboration and inclusivity are at the core of our culture. We host frequent social events, organize local volunteer opportunities, and offer hybrid work schedules. Our employees can access a competitive benefits package including 20 days of paid time off/year, 401(k) matching, and medical, dental, and vision insurance.

What You'll Do

Meeting Planners are a key member of the Insights Team, which plans over 25 conferences, meetings, and virtual events for our clients in the motor vehicle industry each year. This position will support the end-to-end management of Ducker Carlisle's internal and external events. Meeting planners have responsibility for client communication, content coordination/collection, as well as event logistic planning and management.

Key Responsibilities:

  • Coordinate and track client responses to questionnaires and other conference or meeting related pre-work
  • Manage communication with client attendees before, during, and after events
  • Maintain databases, such as digital file libraries, client databases, project management tools, etc.
  • Research, evaluate and recommend potential meeting sites, such as hotels and other venues
  • Source and negotiate with vendors to support meeting activities, including ground transportation, rentals, supplies, gifts, etc.
  • Design, produce, assemble, pack, and ship meeting materials (name badges, tent cards, attendee lists, signage, etc.)
  • Work closely with Insights Team to review and edit meeting presentations and collateral
  • Support onsite at conferences, including room setup and preparation, managing client check-in, coordinating across hotel, client, and internal teams to ensure high quality meeting experience
  • Manage meeting logistics such as room layout, food and beverage, audio visual, and sleeping rooms
Qualifications:
  • Bachelor's degree
  • 2-5 years of meeting planning or other relevant professional experience
  • Proficiency within Microsoft Office, including Excel and PowerPoint
  • Outstanding communication skills-both written and verbal
  • Strong organizational skills and attention to detail
  • Excellent time management skills and the ability to prioritize multiple tasks
  • A professional and client-facing demeanor
  • Solid problem-solving skills and the ability to work well under pressure
  • Travel is required to several conferences and other meetings to provide onsite support


About Ducker Carlisle

Ducker Carlisle is a boutique consulting and M&A advisory firm serving corporate and financial clients. We focus on a variety of global industry sectors such as motor vehicle, building & construction, and heavy equipment where business dynamics, supply chains, competitive landscapes, and customer demands are complex. We leverage decades of experience and proprietary insights to enhance revenues, improve margins and mitigate risks for our clients. We strive each day to demonstrate our core values of integrity, scientific curiosity, inclusivity, collaboration and commitment.

The company has 200+ team members spread across our offices in Troy, Bangalore, Berlin, Boston, Delhi, Lisbon, London, Munich, Paris, and Shanghai.

Application Process:

Click apply to go to our career site, view a more detailed job description, and complete an employment application. We will review your application and reach out with next steps if your qualifications align with the requirements of the role.

Compensation

The base salary range for this role is $85,000 - $95,000 annually. Exact compensation is determined based upon qualifications and experience. Senior Meeting Planners are also eligible for a discretionary annual bonus based on company, team, and individual performance.

Please Note: We encourage all our staff to work from a Ducker Carlisle office as often as is feasible; our hybrid work schedule suggests that most local team members work in the office 3-4 days per week when they are not traveling to clients.

Ducker Carlisle is an equal opportunity employer. You will be considered without regard to race, color, national or ethnic origin, ancestry, age, sex, sexual orientation, genetic information, marital status, qualified veteran's status, disability, or any other categories protected by law.

Ducker Carlisle is committed to providing reasonable accommodation for persons with disabilities in accordance with applicable law. Please contact us if you require an accommodation during the application process.

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