Assistant Director, Undergraduate Admissions
2 days ago
Position Information
Job Title
Assistant Director, Undergraduate Admissions
Department
Admissions
Job Code
A61310
Job category
Full Time Staff
Terms and Hours
Full Time Exempt
Salary Range
Starting annual salary at $54,240; commensurate with experience
Job Summary
This position will provide Admissions Counselor duties with responsibilities for promoting the University of Portland in generating new applications and enrolling students from various assigned recruitment territories; developing and implementing recruitment strategies and programs aimed at achieving the University's enrollment goals. This role will continue to administer, implement, and interpret University admission policies and procedures under minimal supervision. Counselor duties of this position include reviewing applications, conducting informational sessions, and managing relationships and programs within assigned geographic areas.
In addition to the Admissions Counselor responsibilities, the Assistant Director will assist Associate Directors and Director of Recruitment in implementing and managing undergraduate recruitment events, programming, and strategies in creating results-oriented recruitment and application fulfillment that meet the Enrollment Management Division strategic goals.
Core Duties
Counselor Duties
- Read, evaluate, and make first level recommendations about undergraduate applications.
- Meet with prospective students and their parents/guests to conduct engaging and informative admissions appointments.
- Conduct daily outreach and manage correspondence with prospective students and their parents/guardians to facilitate enrollment.
- Execute large on-campus new student events and off-campus admitted student receptions.
- Maintain effective communications with the departments of Financial Aid, Records and Transcript Evaluations as necessary to facilitate their efforts in the application process.
Conduct informational sessions for internal and external communities. - Manage a heavy travel schedule to assigned geographic territories during established recruitment cycles.
- Develop and strengthen relationships with relevant institutions and persons, including secondary schools and professionals at schools, professional organizations, students, parents, and alumni.
- Serve as a resource to other departments; represent the Admissions Department at activities and events, meetings, committees, and conferences.
- Assist in developing strategic campaigns and programs for recruitment territories working in collaboration with the Director of Recruitment and Associate Directors; including but not limited to working on developing event programming, creating social media strategies to increase student engagement, develop and evaluate outreach and communication materials for prospective students, and collaborate on identifying new recruitment territories.
- Cultivate significant recruitment territories by managing targeted projects and events to achieve results-oriented outcomes in support of Enrollment Management Division strategic goals.
- Supervise student employees in Admissions. Supervisory responsibilities include providing valuable learning experiences, hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position's purview and responsibility.
Education & Experience
- Required: Bachelor's degree
- Required: Three years of experience as an Admissions Counselor in higher education.
- Preferred: Bilingual in the English and Spanish languages.
- Or a combination of equivalent education and/or experience.
- Required: Valid Driver's License.
- Ability to achieve enrollment goals and utilize proven educational enrollment techniques.
- Monitor current enrollments daily and execute techniques to accomplish enrollment goals in relation to individual goals and as established by leadership.
- Strong orientation towards taking initiative and ownership of programs by being proactive with projects, assignments, and process improvements.
- Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines. Able to be flexible and adaptable to changing priorities to function effectively in a busy work environment.
- Strong critical-thinking, problem-solving, and decision-making skills. Able to implement and use sound judgment.
- Exceptional organizational skills.
- Ability to work independently but also to constructively receive supervisory direction and work collaboratively and effectively in a team setting.
- Excellent verbal and written communication skills inclusive of strong presentation and public speaking skills.
- Strong and effective interpersonal and customer service skills.
- Professional demeanor and ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Ability to work effectively with various constituencies including students, the general public, faculty, staff, administrators, alumni and other members of the UP community.
- Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff.
- Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
- All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
- Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork; lift, carry, push, and pull objects that weigh up to 10 pounds.
- Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds.
- Frequently: ability to attend events and activities on or off campus.
- Frequently: ability to interact and communicate with members of the University and others as necessary.
- Frequently: ability to travel by car or air.
- Hours of employment: position requires working flexible hours, including early mornings, evenings, nights, weekends, and holidays as necessitated by projects or work trips.
- Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
- Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University's mission statement states in relevant part: "we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world."The University's Statement of Inclusion states in relevant part: "Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity."
- The full Mission Statement is at: www.up.edu/about/mission.
- The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
- Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
- Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
- Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits
Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University's home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
Posting Detail Information
Posting Number
S291-2023
Number of Vacancies
Estimated Start Date
Open Date
07/23/2025
Close Date
Open Until Filled
No
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