Procurement Analyst

Company Description

Job Description

*Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. *
**This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program. **
The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses nearly 45,000 businesses in more than 40 industries and enforces key consumer protection and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. DCWP empowers consumers and working families by providing the tools and resources they need to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City's communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp, sign up for its newsletter, or follow on its social media sites, X, Facebook, Instagram, and YouTube.
DCWP Procurement oversees the procurement of services and goods for the various programs within the agency to assist them in achieving their respective missions, while ensuring that procurement processes comply with all Procurement Policy Board (PPB) rules and applicable laws and mandates. DCWP Procurement also liaises with the Mayor's Office of Contract Services (MOCS), Department of Citywide Administration Services (DCAS), Office of Management and Budget (OMB) and the Comptroller's Office on behalf of the agency with respect to procurement related issues.

As a Procurement Analyst the prospective candidate will be responsible for the following tasks:
-Preparing documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible.
-Conducts contract negotiations. Provides technical expertise to contractors in the developmental stages of their contracts. Provides clarification of terms and conditions of contracts to contractors.
-Ensuring contract compliance through the analysis of documents; preparing, reviewing, and modifying contract specifications; and making funding recommendations on existing contracts.
-Monitoring the operation of funded programs to ensure contract compliance and participating in the investigation of bidders and prospective contractors.
-Ensure compliance with SBS' Minority/Women Business Enterprise (MWBE) participation goals established by Local Law 1.
-Assist with the agency's Minority and Women Owned Entity (MWBE) program by educating vendors on our internal procurement process and providing technical assistance when necessary to enhance their ability to submit bids.
-Working with Project Managers to gather information required to create Request for Proposal (RFP) documents for all contracts, requesting allocation of funding, obtaining Agency approvals, and registration.
-Identify and engage in outreach and educate/inform entities on how to do business with DCWP. Participate in networking activities to expand, strengthen, and diversify the firms with which the Agency does business.
-Prepare MWBE reports for management's review and approval. Identify, analyze, and prepare reports on purchase activities.
-Assist with preparing small and micro purchase solicitations utilizing the 5 plus 10 requirements associated with the Vendor Enrollment Center, and the MWBE Certification list administered by SBS.
-Perform contracting functions in the Financial Management System (FMS); Procurement and Sourcing Solution Portal (PASSPort); Office of Citywide Procurement (OCP), the Payee Information Portal (PIP); and internal agency purchasing systems
-Develop research methods and interests; supervises the research activities of subordinates; carries out highly complex research projects.
-Obtains corrective action where contractor has failed to provide contracted goods or services or is deficient in honoring terms of contractual agreement. Makes recommendation for non-award or cancellation of contract based on contractor's non- responsibility, and poor or non-performance
-Perform appropriate background checks, including reviews of the Mayor's Office of Contract Services (MOCS) database other applicable data.
-During the temporary absence of immediate superior, perform the duties of that individual.

PROCUREMENT ANALYST - 12158

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in "1" above; or
4. A combination of education and/or experience equivalent to "1", "2", or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in "1" above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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