Lead Supplier Accounts Specialist

5 days ago

Providence, RI, United States Brown University Health Full time

Summary:

Under the supervision of BH Finance and Supply Chain Leadership - Lead Supplier Accounts Specialist is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities.

Responsibilities:

· Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels.

· Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care.

· Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy.

· Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly.

· Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts

· Contributes to standard operating procedures and internal controls

· Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries.

· Collaborates with requestors to verify the receipt and usage of orders, as necessary.

· Oversees the monitoring of statements and outstanding balances for aging payment requests.

· Oversees the maintenance of applicable records and files per standard processes and policy.

· Supports internal and external audits, if requested.

· Manages improvement projects for leadership, including cross-functional initiatives

· Serves as an active resource for peers and others for training, questions, mentorship, and problem solving

· Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions

Other information:

EXPERIENCE:

· Associate degree or equivalent combination of education, training, and experience

· Minimum two years Supplier Accounts or related experience

· Familiarity with healthcare procurement systems and supplier requirements

· Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required

SKILLS/KNOWLEDGE

· Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools

· Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations

· Communication skills (verbal, written, visual)

· Highly organized, deadline-driven, and capable of managing competing priorities

· Adaptability, critical thinking, and problem-solving skills in a fast-paced environment

· Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization.

Pay Range:

$60,211.42-$99,331.96

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type:

Monday-Friday 8:00-5 PM

Work Shift:

Day

Daily Hours:

8 hours

Driving Required:

No

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