Financial Operations Specialist

Job Summary:

We're looking for a Financial Operations Specialist to join our team at JMAC Group LLC. This is a system-critical role for someone who thrives on solving financial puzzles, spotting inconsistencies, and strengthening internal controls. You'll manage full-cycle bookkeeping, payroll audits, and financial reporting while actively monitoring for errors, compliance gaps, and operational risks.

This isn't just a heads-down data role-it requires curiosity, accountability, and the confidence to challenge assumptions. A sharp-eyed financial detective who's actively solving problems, connecting dots across systems, and taking initiative to prevent issues before they escalate. You'll collaborate with HR, Sales, and Service leadership to uncover irregularities, recommend process improvements, and ensure financial workflows are built to withstand audit and scrutiny. If you're someone who spots issues before they surface, documents clearly, and drives resolution, we want your skillset and mindset on our team.

Our workplace culture is collaborative, supportive, and built for growth. We offer occasional free lunches, team-building events, and exclusive employee discounts-along with leadership that values initiative, transparency, and systems thinking. At JMAC, your work helps shape the financial foundation of our operations, and your voice directly influences how our systems evolve.

Responsibilities:

Office Duties

• Serve as the first point of contact for clients and visitors; professionally answer and route incoming calls
• Coordinate inquiries across departments; ensure thorough follow-through and documentation
• Maintain a well-organized front office and manage supply purchases and inventory
• Enter and manage customer data in QuickBooks to support billing and service workflows

Accounts Payable

• Enter purchase-order-driven invoices in coordination with Purchasing
• Code, post, and issue payments by check, credit card, and online banking
• Partner with the Service Manager on non-construction expense processing
• Reconcile vendor statements and proactively investigate discrepancies to maintain clean accounts and prevent overpayments

Accounts Receivable

• Maintain current A/R accounts and resolve outstanding balances through structured outreach and documentation
• Process incoming payments via check, credit card, e-transfer, money order, and cash
• Generate customer invoices and collaborate with Sales to ensure margin integrity and billing alignment
• Flag invoicing delays or client-side inconsistencies early and recommend escalation or corrective action

Banking & Cash Management

• Reconcile bank and Visa accounts monthly; investigate and correct variances through cross-source validation
• Reconcile the cash till weekly; confirm terminal accuracy and monitor inventory irregularities
• Deposit check and manage physical banking tasks; maintain compliance records for audit review

General Bookkeeping & Financial Reporting

• Track employee purchases and monitor company credit card activity for policy alignment and abuse prevention
• Work with leadership to identify cost-saving opportunities and document spending anomalies
• Prepare weekly financial reports and correspondence for internal and external stakeholders
• File and organize financial records digitally and physically; generate consolidated reports for decision-making
• Support budgeting efforts through accurate forecasting and reconciliation tracking
• Execute journal entries, inventory corrections, and asset lifecycle tracking-including depreciation and classification

Payroll & Compliance Oversight

• Collaborate with HR on weekly payroll audits; identify inconsistencies across timecards, wage structures, or classification
• Investigate irregularities in payroll, benefits, or expense documentation; escalate appropriately
• Monitor for misuse of funds, double billing, or wage misalignment across departments
• Ensure certified payroll reporting aligns with project requirements and government contracting standards

Why Us?

• Competitive hourly compensation based on experience
• Hybrid exposure to finance, HR, and company operations
• Team-centered environment with occasional free lunches, employee discounts, and regular team-building events
• Opportunities to collaborate with leadership and influence core financial systems
• Supportive leadership that encourages internal mobility and cross-functional growth

Requirements:

• 1-3 years of experience in full-cycle accounting or full-charge bookkeeping, preferred
• Working proficiency in QuickBooks strongly preferred
• Solid understanding of A/P, A/R, banking, payroll audits, and financial reporting processes
• Experience with basic tax preparation, documentation, or coordination is preferred
• Strong analytical skills and attention to detail, especially in investigating discrepancies and reconciling data
• Familiarity with certified payroll, inventory tracking, and asset depreciation is a plus

Who Should Apply:

• Night Auditors seeking full-cycle financial operations experience
• Experienced Bookkeepers ready for cross-functional ownership and investigative depth
• Junior Accountants or Accounting Specialists driven by curiosity, accuracy, and problem-solving
• Professionals who don't just handle transactions but dig into them-seeking patterns, surfacing risks, and improving workflows

Current JMAC employees are encouraged to apply.

Interested in expanding your role across departments? Connect with HR-we actively promote internal mobility and design roles that reflect your strengths.

Let's build something remarkable-apply today and bring precision, transparency, and investigative insight to JMAC's financial backbone.

---