Sr. Director of Finance

Outreach is a non-profit organization that helps people address issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training, and tools to build healthy lives. Our mission is to inspire individuals and families to achieve a life of unlimited potential by developing and delivering the highest quality evidence-based behavioral health services and training. For more information, please visit www.opiny.org.

The Sr. Director of Finance will serve a key member of the financial leadership team, working closely with the Chief Financial Officer (CFO) to ensure the financial health and sustainability of Outreach.

This role is responsible for:

• Overseeing all financial operations, driving financial strategy, and providing financial leadership across the organization.
• The direct supervision of the "controller" and "billing" functions.

The salary for this NY position is $125,000 - $150,000.

Job Scope

Working closely with the CFO, the Sr. Director for Finance will provide...

Financial Leadership and Strategy

• Collaborate to provide strategic financial leadership, ensuring the organizations' financial stability and long-term growth.
• Contribute to the development and execution of a clear financial strategy that aligns with Outreach's mission and goals.

Budgeting and Forecasting

• Develop budgeting processes that involve all stakeholders, ensuring that budgets align to Outreach's strategic objectives.
• Assist in leading the annual budgeting process, working with senior management and program leadership to set realistic financial targets, and manage the budget.
• Continuously assess financial performance, monitor variances, and provide timely, data-driven insights for decision making.
• Generate financial forecasts to project the organization's future financial performance, considering various scenarios and external factors that may affect revenue and expenses.

Financial Analysis and Reporting

• Provide regular financial reports, statements, and analysis to the senior management team to facilitate informed decision-making.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP) or other relevant accounting standards applicable to nonprofits.
• Identify trends and opportunities for improvement, and present findings to drive organizational growth and financial sustainability.
• Conduct cost-benefit analysis to assess the financial performance of various programs, projects, or initiatives.
• Identify cost-saving opportunities and provide data-driven insights to guide resource allocation decisions.
• Analyze the fiscal impact of grants, donations, and restricted funds on the organization's financial statements.
• Ensure that grant expenditures and revenue recognition follow grant agreements and regulatory requirements.

Risk Management

• Identify, assess, and mitigate financial risks, such as investments risks, funding uncertainties, and economic challenges, to safeguard the organization's assets and reputation.
• Develop risk management policies and strategies that protect the organization's financial well-being.

Compliance

• Ensure compliance with financial reporting requirements, regulatory standards, tax reporting, grant requirements, and accounting standards.

Team Leadership

• Recruit, manage and mentor a high-performing finance team, promoting a culture of excellence, collaboration, and continuous improvement.
• Empower finance team members to excel in their roles and contribute to the organization's financial goals.

Fundraising Support

• Partner with the Development Team to provide financial data and insights for grant applications, donor relations, and fundraising initiatives.

Investment Management

• Contribute to the oversight of organizational investments to optimize returns and align with the organization's values.

Audit and Internal Controls

• Collaborate with external auditors to facilitate the annual audit process and address any audit findings.
• Maintain robust internal controls to ensure the integrity of financial data.

Direct supervision for the Controller, and the Director of Billing and Collections

• Controller is responsible for managing the Accounting Department, providing information about all of Outreach's financial activities that will assist management and other relevant stakeholders in making educated economic decisions about the Agency's future. The function includes...

• • Managing the day-to-day finance operations of Outreach; supervising a team of specialists; having functional responsibility over accounting and grants administration. Additionally, the "controller" works closely with payroll and monitors its operation.
  • Ensuring that Outreach has the systems and procedures in place to support effective program implementation and audits.
  • Working closely with the program directors and their staff to educate them regarding finance and accounting procedures, managing budgets, as well as exploring how the finance function can support program operations.
  • Participating/supporting presentations to Outreach's ODC and OPI Boards as well as working closely with the senior leadership team.

• Director of Billing and Collection is responsible for the following, among others -
  1. Supervising the billing and collection group under Finance, which includes billing specialists.
  2. Ensuring that all patient services are accurately coded and billed in compliance with healthcare regulations, and payer requirements (e.g., Medicare, Medicaid, Managed Care Organizations, and Commercial/Private insurers).
  3. Implement and maintain billing procedures and best practices to optimize revenue collection.
  4. Managing the collection process, including follow-up on outstanding claims and patient balances, and resolution of billing/denial issues.
  5. Analyzing billing and collections data to identify trends, potential issues, and opportunities for process improvement.
  6. Working with HR and program management, to make sure that the staff, whose services the client is being billed for, are qualified and meet the regulatory mandates/accreditations for the function.

Qualifications

• Candidate should have a bachelor's degree in accounting or finance (Master's or CPA preferred)
• A minimum of 5+ years of progressively responsible financial leadership experience in a nonprofit organization, preferably in nonprofit healthcare organizations (preferably those regulated under the NYS Office of Addiction Services and Supports, NYS Office of Mental Health, Art 28 clinics).
• Strong knowledge of nonprofit fiscal management, budget preparation and management, grants accounting, accounting principles, and compliance regulations.
• Exceptional strategic thinking and financial analysis skills
• Excellent interpersonal, communication, and leadership abilities
• Proficiency in financial software and tools (e.g., Intacct, Excel)

Position Status

This is a full-time exempt position. Exempt employees are defined as employees who, based on duties performed and manner of compensation, shall be exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime provisions. Exempt employees are salaried and expected to work any hours above and beyond their regular schedule necessary to ensure completion of all tasks in a timely manner. Days and hours of work are generally Monday through Friday. This position regularly requires long hours and occasional weekend work as job duties demand.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Must have ability to travel among assigned sites as needed. There may be long periods of standing, sitting, and computer usage.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.

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