Legal Assistant Commercial Real Estate

2 weeks ago

Miami, FL, United States Legal Search Solutions Full time
Job Description

Job Description

Legal Secretary - Commercial Real Estate

Prestigious Regional Law Firm is seeking an experienced Legal Assistant with 5 or more years of Real Estate Law experience to join their Team

Legal Assistant - Job Description:

  • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
  • Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
  • Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
  • Track, organize, and process reimbursements, invoices, and check requests.
  • Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
  • Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
  • Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
  • Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
  • Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
  • Manage both paper and electronic client files, assisting with real estate contracts and amendments as well as closing documents, researching and obtaining corporate and UCC-1 filings and recorded documents, preparing closing checklists, monitoring transaction progress, handling post-closing documents, and assisting as needed with billing client invoices.

Legal Assistant - Requirements:

  • Minimum of 5 years of legal assistant in commercial real estate.
  • Proficiency in MS Word, Excel, Outlook, and Adobe.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Strong time management skills and ability to coordinate and manage assignments for multiple attorneys.
  • Excellent written and verbal communication skills.
  • Ability to work independently while being a collaborative team player.

The firm pays a generous salary and excellent benefit package and PTO

Similar Job Titles

  • Real Estate Paralegal
  • Legal Assistant Real Estate
  • Paralegal Residential Real Estate
  • Paralegal Commercial Real Estate
  • Legal Assistant Commercial Real Estate
  • Corporate Legal Assistant
  • Corporate Paralegal

If you are intersted in learning more about this outstanding opportunity, or know anyone qualified, please contact Lilliana del Real with Legal Search Solutions at Lillidr@TopLawJobs.com

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Legal Search Solutions is a specialized staffing firm that focuses on the legal industry.

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