Construction Project Coordinator

1 week ago

Pensacola, FL, United States Pensacola Habitat Full time
Job Title: Construction Project Coordinator

Department: Construction

Supervisor: Director of Construction

Direct Reports: None

FLSA Status: Non-Exempt

Approval Date: 1/21/26

Pay Range: $21.63 - $26.44 /hr (annually $45,000 - $55,000) plus full benefit package

Schedule: Monday - Friday; 6:30 AM - 2:30 PM

ORGANIZATION OVERVIEW:

Founded in 1981, Pensacola Habitat for Humanity is a non-profit, non-denominational, Christian ministry whose purpose is to improve communities through sustainable partnerships. Having built and renovated?more than?1,600 homes, Pensacola Habitat seeks new and innovative ways to positively impact the community through various meaningful projects, including our Home Buyer and?Community Development?programs. Pensacola Habitat for Humanity offers unique financing opportunities to qualified applicants to provide affordable homeownership in Escambia and Santa Rosa counties.? We are also the ONLY Habitat for Humanity affiliate who is also a NeighborWorks Charter Member. Pensacola Habitat is an affiliate of Habitat for Humanity International and follows HFHI's non-proselytizing policy.

Our mission: Seeking to put God's love into action, Pensacola Habitat for Humanity brings people together to build homes, communities, and hope.

Our vision: A world where everyone has a decent place to live. ?

GENERAL DESCRIPTION:

The Construction Project Coordinator supports the planning, coordination, and assists in execution of construction projects from start to finish. This role works closely with the Director of Construction, crew leaders, subcontractors, volunteers, and internal teams to ensure construction activities are organized, documented, and progressed according to schedule and budget. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities while supporting successful project outcomes.

CORE RESPONSIBILITIES:
  • Commit to Pensacola Habitat for Humanity's mission of building homes, community, and hope.
  • Coordinate daily construction activities in collaboration with the Director of Construction, crew leaders, subcontractors, and volunteers.
  • Assist in defining timelines and work plans to support on-time project completion.
  • Track and coordinate required resources, including materials, equipment, and labor, with attention to budget limitations.
  • Work with stakeholders to ensure materials are ordered timely, and purchase orders are released to avoid delays.
  • Assist with obtaining permits, inspections, and licenses as required by local authorities.
  • Monitor project schedules and assist in coordinating intermediate phases of construction.
  • Maintain accurate and up-to-date project updates using project management software and tools.
  • Provide regular project updates and status reports to key stakeholders through communication and reporting.
  • Support invoice, receipt, and purchase order review for accuracy and completeness.
  • Communicate clearly, professionally, and courteously with vendors, subcontractors, employees, volunteers, and other stakeholders.
  • Attend weekly staff meetings and other meetings as assigned.
  • Perform additional duties as needed to support the Construction Department and organizational goals.
Requirements

KNOWLEDGE, SKILLS, ABILITIES:
  • Prior experience in construction coordination, project administration, or a related role.
  • Working knowledge of construction processes, permitting, procurement, and scheduling.
  • Familiarity with construction project management software.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines.
  • Ability to respond to requests for information or action quickly, professionally, and effectively.
  • Professional demeanor and positive attitude in all internal and external interactions.
  • Strong collaboration, communication, and time-management skills.
  • Reliable, punctual, and trustworthy.
EDUCATION, EXPERIENCE:
  • High school diploma or GED required.
  • Associate or bachelor's degree in construction management, Engineering, or related field preferred.
  • Minimum of 5 years of construction experience, with at least 2 years in a project coordination or administrative support role.
  • Proficiency in Microsoft Office (Word, Excel, Outlook required; MS Teams helpful).
  • Experience using construction or project management software required.
  • PMP or similar certification a plus but not required.


PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

This position is performed daily in a warehouse or office setting and occasionally on PHFH construction sites. This position may require frequent standing, climbing ladders, working at heights of 8 feet or greater, and lifting of 25 pounds or more. This position requires a valid state driver's license, safe driving record, reliable transportation, and insurability through our vehicle insurance carrier. This position also requires additional pre-employment screenings.

This job description reflects essential functions for this role but is not designed to be comprehensive and does not restrict the tasks that may be assigned. Duties, responsibilities, and activities may change at any time with or without notice.

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