Maintenance Coordinator

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLEMaintenance CoordinatorJOB DESCRIPTION SUMMARYPerforms operational, administrative, and maintenance support directly to Facilities supervisors and staff following established University standards and procedures. Serves as a key coordination point for maintenance operations by supporting work order tracking, scheduling, purchasing, travel, and expense processes while also performing general and semi-skilled maintenance duties as needed. Contribute as a team member within the Facilities unit by balancing office-based coordination responsibilities with hands-on maintenance support to ensure safe, efficient, and timely facilities operations.JOB DESCRIPTION

RESPONSIBILITIES AND DUTIES:

Office Operations & Maintenance Coordination

• Provides office operations and maintenance coordination support by scheduling meetings, coordinating maintenance activities, maintaining record-keeping systems, processing mail, and responding to internal and external inquiries.
• Serves as a central point of contact for maintenance requests and ensures accurate tracking and documentation of work orders and service activities. Coordinates communication between Facilities staff, vendors, and campus partners to support efficient operations.

Administrative & Reporting Support

• Provides administrative support by preparing reports, compiling and summarizing data, and maintaining records related to maintenance activities and preventative maintenance schedules.
• Prepares correspondence, agendas, meeting minutes, and other communications in support of Facilities operations.
• Ensure documentation is accurate, timely, and compliant with university standards.

Order Management, Inventory & Expense Coordination

• Maintains inventory by placing, tracking, and reviewing supply and equipment orders in accordance with university purchasing guidelines.

Maintenance Worker Support & Facilities Operations

• Performs general and semi-skilled maintenance duties as needed, including basic carpentry, painting, minor electrical or plumbing tasks, equipment setup and takedown for events, and routine facility upkeep.
• Responds to maintenance requests and assists with emergency or after-hours service calls when required.
• Supports preventative maintenance activities and follows all safety, OSHA, and University protocols while performing hands-on maintenance work.

MINIMUM QUALIFICATIONS:

• High school diploma or GED.
• One (1) to three (3) years of experience providing administrative, operational, or facilities-related support.
• Basic computer proficiency, including the ability to use office software, email, and work order or tracking systems.

PREFERRED QUALIFICATIONS:

• Vocational or technical training/degree.
• Experience in managing facility, vehicle, and equipment maintenance programs.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated ability to perform basic maintenance or semi-skilled trade work, or willingness and ability to learn maintenance functions on the job.
• Ability to perform physical work associated with maintenance duties, including lifting, standing, bending, climbing, and working in varying environmental conditions.
• Knowledge of administrative and office operations, including record-keeping, scheduling, and document preparation.
• Knowledge of basic maintenance practices, preventative maintenance concepts, and facilities operations.
• Knowledge of University purchasing procedures and financial compliance requirements.
• Knowledge of safety protocols, including OSHA standards and safe work practices.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Effective written and verbal communication skills.
• Skill in maintaining accurate records and preparing clear, professional documentation.
• Skill in using computers and office productivity software.
• Basic technical skills related to the maintenance and use of hand and power tools.
• Ability to work independently and as part of a team in a fast-paced, service-oriented environment.
• Ability to exercise sound judgment and discretion when handling sensitive or operational information.
• Ability to follow safety guidelines and perform physical labor required for maintenance work.
• Ability to coordinate across departments, vendors, and Facilities staff to support operational needs.
• Ability to adapt to changing priorities and respond effectively to urgent maintenance issues.

NORMAL WORK SCHEDULE: This is an hourly, non-exempt position. The normal work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, occasional overtime, on-call work, or emergency work on campus (including weekends and evenings) may be required.

TARGET HIRING SALARY: $22.60 ($46,000), commensurate with experience.

APPLICATION DEADLINE DATE: The position can be open for 14 days with a minimum of 7 days; however, the review of applications will commence immediately.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

• Resume
• Three (3) professional references

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future.Click Here for more information.

OTHER BENEFITS

• Discounts & Perks

• Annual Leave

• • To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.

• Sick Leave

• • Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.

• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute*435.04.

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