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Event Coordinator
3 weeks ago
Details
Open Date 11/20/2025
Requisition Number PRN43650B
Job Title Development Specialist
Working Title Event Coordinator
Career Progression Track D
Track Level
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday 8am-5pm
VP Area President
Department 00289 - Development
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $45,000
Close Date 02/20/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
We are looking for an experienced and proactive Event Coordinator to join our team. In this role, you will play a key part in planning, coordinating, and executing successful events from start to finish. The ideal candidate will have strong organizational skills, a knack for problem-solving, and a passion for delivering exceptional guest experiences.
Responsibilities
Job Responsibilities:
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Event Execution: Work closely with Event Managers to plan and execute events, including logistics, timelines, production needs, and onsite support.
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Vendor & Logistics Coordination: Serve as a primary contact for vendors, managing contracts, payments, schedules, transportation, accommodations, permits, and parking.
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Guest Management: Support the Event Manager with all guest list needs, including updating RSVPs, calling attendees with event information, using event software to ensure invitations are sent and received, preparing and sending invitations, managing onsite registration, and helping ensure a smooth and positive guest experience.
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Event Setup & Staffing: Assist with event setup and coordinate event staff and volunteers under the direction of the Event Manager.
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File & SOP Management: Maintain organized event files, documents, and post-event materials, and assist in reviewing and updating team SOPs.
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Inventory & Event Closet: Maintain the event closet by organizing, labeling, and tracking inventory and supplies.
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Team & Administrative Support: Provide general administrative and operational support to the events team before, during, and after events, ensuring strong collaboration across teams and vendors.
Minimum Qualifications
Experience in event planning and coordination
Strong organizational, communication, and problem-solving skills.
ability to work nights and weekends as needed
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
