Procurement & Logistics Specialist
1 week ago
The Logistics & Procurement Specialist is responsible for sourcing, purchasing, organizing, and shipping all consumable and non-consumable supplies required to operate ALE's adventure tourism that includes, offices is Salt Lake City, Punta Arenas, Chile, and remote field operations in Antarctica. This includes managing hazardous materials, coordinating international and multi-modal transport.
Duties and Responsibilities:
- Source and procure consumable and non-consumable supplies including food, clothing, fuel, tools, vehicles, and infrastructure components.
- Manage inventory systems, warehouse operations, and vendor relationships to ensure timely delivery and quality control.
- Prepare and process cargo manifests for air freight and sea containers from Utah to Punta Arenas, Chile.
- Ensure compliance with international shipping regulations, including hazardous materials handling (e.g., lithium batteries, paint, fuel).
- Locate and interpret Material Safety Data Sheets (MSDS) and ensure proper packaging, labeling, and documentation for dangerous goods.
- Organize inbound shipments from vendors and prepare outbound cargo for multi-modal transport (air and sea).
- Organize inbound shipments from vendors and prepare outbound cargo for multi-modal transport (air and sea).
- Unbox, verify, and consolidate inbound materials to reduce excess packaging material and waste, and ensure no prohibited products are sent to Antarctica, as required by the Environmental Protocol to the Antarctic Treaty.
- Source and purchase supplies and equipment by identifying optimal vendors, negotiating competitive rates, and ensuring timely processing of invoices for submission to accounting.
- Maintain accurate records of inventory, shipments, and procurement activities using digital tools and spreadsheets.
- Collaborate with field teams, contractors, and international partners to align logistics with operational timelines.
- Supporting the sourcing and/or fabrication of custom infrastructure and vehicles for extreme environments as needed.
- Travel to Union Glacier, Antarctica; Punta Arenas, Chile; and occasionally within the U.S. for project support, trade shows, or vendor visits.
- Represent ALE professionally at industry events and maintain strong supplier relationships
- Perform other duties as assigned
- Strong knowledge of international logistics, customs documentation, and freight coordination
- Experience with hazardous materials shipping and regulatory compliance (IATA, IMDG, DOT)
- Proficiency in inventory management systems, spreadsheets, and database tools
- Ability to read and apply MSDS and handling protocols
- Excellent organizational and multitasking skills in high-pressure environments
- Strong communication and negotiation skills with vendors and internal teams
- Familiarity with construction methods, mechanical systems, and remote infrastructure
- Hands-on experience with warehouse operations and equipment (e.g., forklifts, pallet jacks)
- Proficient in Microsoft Office Suite and logistics software
- Self-motivated, adaptable, and capable of working independently or in close coordination with others
- Minimum 5 years of procurement and international shipping experience. Helpful if in remote operations, adventure tourism, or field logistics but not required.
- OSHA Forklift Operator Certification or ability to obtain within 90-days of hire.
- Certification to load hazardous materials in cargo containers for shipment or ability to obtain within 90-days of hire.
- IATA Dangerous Goods Regulations (DGR) Certification or ability to obtain within 90-days of hire.
- Familiar with OSHA standards and open to learning Utah-specific safety rules.
- First Aid/CPR Certification or ability to obtain within first 90-days of employment.
- Valid passport and driver's license.
- Ability to travel internationally and work in remote, extreme environments.
- Working knowledge of Spanish is not essential a plus.
- IMDG Code Certification
- DOT Hazardous Materials (49 CFR) Training
- Project Management Professional (PMP)
- Certified Supply Chain Professional (CSCP)
This position involves a combination of sedentary to medium-duty work, including extended periods of standing, sitting, and repetitive motion involving the wrists, hands, and fingers. The role may require exerting:
- Up to 50 pounds of force occasionally
- Up to 20 pounds of force frequently
- Up to 10 pounds of force constantly to move objects
Field visits to Antarctica require the incumbent to complete a medical screening questionnaire, which will be reviewed and approved by ALE's Medical Director to ensure fitness for deployment in extreme environments.
Incumbents may be exposed to a variety of environmental and operational conditions, including:
- Moving mechanical parts, electrical currents, and vibrations
- Fumes, odors, dust, gases, and chemicals
- Poor ventilation, oils, and extreme temperatures
- Remote travel, including air and sea transport
The role demands attention to detail, clear communication, and the ability to assess the accuracy and thoroughness of assigned tasks in both office and field settings.
As part of our hiring process for safety-sensitive positions, Antarctic Logistics & Expeditions background screening in compliance with Utah state and federal laws. This includes a criminal background check, reference check, and drug screening.
By applying, you acknowledge and consent to these screenings. Employment is contingent upon successful completion of all required checks.
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