After School Program Coordinator

Position Type:
General Recruiting/General Application

Date Posted:
1/28/2025

Location:
Administration
21st Century Community Learning Centers Programs and Community
Engagement Coordinator (Part-Time)
Grant-funded (2024-2025 21st Century Grant)

REPORTS TO: Director of Federal Programs
Primary Function:

The 21st CCLC Programs and Community Engagement Coordinator is responsible for planning, developing, implementing, monitoring, and evaluating the 21st CCLC programs. The coordinator leads the development of 21st CCLC related grant applications, submits state and federal reports, and prepares and monitors the 21st CCLC budget. Additionally, the coordinator oversees the district's community engagement component, developing, implementing and monitoring an engagement plan that ensures meaningful engagement.
Serves on district and department leadership teams, as appropriate.

Reports To and Evaluated By:

The 21st Century Program Coordinator reports directly to and is evaluated by the Director of Federal Programs.

About the 21st Century CLC Program:

The 21st Century Community Learning Centers (21st CCLC) Program is a federally funded initiative that provides academic enrichment opportunities during non-school hours for students. The program helps students meet state and local academic standards in core subjects such as reading and math, offers students a broad array of enrichment activities that complement their regular academic programs, and provides educational services to the families of participating children. In our district, 21st CCLC provides after-school and summer programming focused on academic support, STEAM enrichment, college and career readiness, and family engagement.

Why You Should Apply:

This is a rewarding leadership opportunity for educators, youth program leaders, or nonprofit professionals passionate about creating learning opportunities beyond the traditional classroom. If you enjoy building community partnerships, designing student-centered programs, and making a tangible impact and possess experience in youth development, out-of-school-time programs, education, nonprofit program management, or grant writing, we encourage you to apply

Essential Duties and Responsibilities:

• Establishes and supervises after school learning centers following 21st CCLC grant guidelines to offer supplemental academic supported instruction for struggling students. All programs offer academic enrichment activities and service, STEAM, project-based learning, physical activities, and family engagement activities.
• Establishes and supervises 21st CCLC summer programs, depending on grant and district funding. Summer programs are six weeks in length for full days and offer transitional project-based learning opportunities, which support language arts and STEAM activities for elementary and middle school students. Programs for transitioning students to middle and high school may be developed and implemented in the fall each year based on 21st CCLC technical assistance funding and district funding available.
• Establishes and maintains all 21st CCLC after school program working committees necessary for program development, delivery, evaluation, and advocacy. Establishes and maintains strong and effective working relationships with school-based/community-based after school providers.
• Establishes and maintains effective working relationships with community partners to maintain shared collaborative goals in the after-school programs. Maintains clear communication and expectations through the 21st CCLC grant guidelines.
• Develops individual school site plans with the principal and after school program coordinator to include all grant requirements in collaboration with school day staff, community partners, and businesses. Following district policy and protocol, establishes partnership agreements and contracts with all community agencies and businesses providing services in the 21st CCLC after school programs. Monitors all program partnership activities and agreements.
• Develops and maintains the 21st CCLC Site Coordinator Handbook to adhere to all program and district protocols as they relate to a quality program. Responsible for orienting all after school site coordinators to the handbook and updating the information yearly.
• Develops and implements materials and presentations to publicize employment opportunities, creates awareness of 21st CCLC program components/highlights, special events, community resources, spring and winter break activity guides, and other areas related to the 21st CCLC after school programs.
• Assists in hiring and evaluates all after school and summer program coordinators with input from the school principal. Assists in hiring and evaluates the site coordinators and administrative support staff. Provides professional development and support for site coordinators and 21st CCLC staff.
• Works with the district's communication's team to link all after school program updates and news to the community. This includes all social media platform coordination and press releases.
• Works with the district's Transportation Department to coordinate transportation for the after school and summer learning programs.
• Works with the district's Nutrition Services Department to coordinate food programs for the after school and summer learning programs.
• Maintains knowledge and understanding of current laws, rules, and regulations regarding 21st CCLC grant funded programs. Tracks all information needed for federal and state reports including financial information, program enrollment and participation information, program details, and evaluation.
• Prepares and submits all 21st CCLC related grant reports and budget revisions in a timely manner. Monitors all 21st CCLC school site related reports and budget expenditures accordingly.
• Analyzes and manages all purchasing requests from each 21st CCLC site to ensure grant compliance with federal, state, and district guidelines. Responsible for grant compliance and program audits.
• Leads the development of all 21st CCLC grants in collaboration with the grants department. Seeks further pilot program funding through 21st CCLC technical assistance opportunities to support summer programs and transition programs for middle and high school sites.
• Communicates with the district's third-party external evaluator on a regular basis to facilitate the yearly evaluation timeline including the state and federal reporting requirements. Schedules individual school site observations twice a year including meeting with each site coordinator and principal on follow-up reports, which include recommendations for the quality program improvement process.
• Assist with outreach efforts to recruit new families, community partners and volunteers.
• Manage logistics of family activities and communication: scheduling, developing outreach materials, communicating with staff, room set up, transportation arrangements, purchasing materials, recruiting volunteers, etc.

Additional Duties
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

Qualifications: Preferred Qualifications for the position are:

• Master's Degree. Bachelor's degree acceptable.

• Experience in youth development supervisory position.

• Work experience related to grant programs/proposals.

• Teaching certificate preferred but not mandatory in the areas of math, English language arts, social studies, science.

• Some experience managing federally funded programs.

Physical Necessities and Work Environment:

Position requires sitting, standing, walking, or moving throughout the building, often for extended periods of the workday. Must be able to hear (40 decibel loss maximum), verbally communicate, and have vision requirements of near acuity of 20 inches or less and far acuity of 20 feet or more with depth perception, accommodation, and field vision. Required to move (push, pull, lift, carry, slide) office supplies weighing no more than 45 pounds. Requires use of either hand for fine manipulation, simple grasping, and push/pull functions. Performs a variety of duties. Climbs stairs in and or around the building. May occasionally bend and reach to secure records/files from desk, shelves, and filing cabinets. Requires use of either hand for simple grasping, fine manipulation, and push/pull functions. Subject to inside environmental conditions.

TERMS OF EMPLOYMENT:

1. Part-time grant-funded
2. Salary and Benefits in accordance with Act 93 Non-Supervisory agreement
3. $35,000.00

MISSION: The Chester Upland School District is committed to providing all students the opportunity to achieve excellence in the four A's: Academics, Athletics, Arts, and Activities.

The senior leadership team continues to build a talented and committed team to ensure all students are prepared to graduate from Chester Upland schools career and college ready The C.O.R.E. is the foundation of the Chester Upland School District's vision and mission.

C.O.R.E.:
C- Children First: The well-being and continuous learning of every child will drive decisions.
O- One Chester Upland: With dedicated community of partners, parents, students and staff, we will excel, united as One Chester Upland.
R- Reimagining: Through a mode of continuous improvement, we will apply four important levers for change, collaboration, capacity building, deepening knowledge of pedagogy, and focusing direction to improve outcomes for all.
E- Equity, Excellence, and Emotional Intelligence: We will ensure equitable access to a quality education that includes emotional intelligence and leads to excellence across all opportunities and services.
The information in this job description is for compliance with Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A). It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position. The incumbent may perform or be assigned other duties.

Equal Opportunity Employer
The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 267-916-5169.

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