Purchasing Administrator

2 weeks ago

Farmingdale, NY, United States HEICO Full time

Are you detail-oriented, analytical, and looking to make a direct impact on operational success? We're seeking a Purchasing Administrator to manage, review, and optimize vendor and customer orders. This role is crucial to mitigating risk, ensuring compliance with contractual terms, and maximizing profitability through strategic contract execution.

Key Responsibilities

  • Accurately process all customer and vendor orders in a timely manner
  • Review and interpret customer purchase orders and associated terms and conditions
  • Analyze vendor proposals and contract terms for alignment with company requirements
  • Identify, communicate, and resolve any conflicts between purchase orders and proposals
  • Collaborate cross-functionally with internal teams and external suppliers
  • Monitor order progress and follow up to ensure timely delivery
  • Manage and set clear expectations with customers regarding lead times and delivery schedules
  • Evaluate current inventory levels when processing orders to optimize fulfillment
  • Communicate effectively-both verbally and in writing-with internal teams, vendors, and customers
  • Support initiatives to improve contract processes, risk management, and cost efficiency
What You Bring?
  • Proven experience as a Purchasing Administrator or similar role in procurement, supply chain, or operations
  • Excellent attention to detail with the ability to identify errors or inconsistencies
  • Proficiency with Microsoft Office Suite (Excel, Outlook, Word) and Adobe Acrobat
  • Strong analytical, organizational, and time-management skills
  • Effective problem-solving abilities and the confidence to resolve contract discrepancies
  • Strong interpersonal and communication skills for internal and external collaboration
  • Ability to multitask and prioritize in a fast-paced, deadline-driven environment
  • Experience working with Defense Logistics Agency (DLA) contracts is a plus, but not required
Why Join Us?
  • A growing company where your attention to detail and process improvement mindset will be valued
  • An opportunity to collaborate with dynamic teams and contribute to supply chain excellence
  • Competitive compensation and professional development opportunities


Ready to make an impact?

Apply today to join a results-driven team where contracts are more than just paperwork-they're the engine that drives performance.

  • Accounts Payable Administrator

    2 weeks ago

    Farmingdale, NY, United States Posillico Civil Inc Full time

    Overview Posillico is Building for Generations. Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and...

  • Entry Level Accounting

    1 week ago

    Farmingdale, NY, United States Aston Carter Full time

    Job Title: Accounts Payable CoordinatorJob Description Join a dynamic team as an Accounts Payable Coordinator where you will play a crucial role in maintaining financial accuracy and efficiency. This position offers the opportunity to work in a family-oriented environment within a leading civil construction company serving the Tri-State area for four...

  • Flight Center Director

    2 weeks ago

    Farmingdale, NY, United States Farmingdale State College Full time

    About Farmingdale State College: Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing...

  • Flight Center Director

    1 week ago

    Farmingdale, NY, United States Farmingdale State College Full time

    About Farmingdale State College: Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing...

  • Flight Center Director

    5 days ago

    Farmingdale, NY, United States Farmingdale State College Full time

    About Farmingdale State College: Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing...

  • Flight Center Director

    4 days ago

    Farmingdale, NY, United States Farmingdale State College Full time

    About Farmingdale State College: Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing...

  • Anatomic Pathologist

    1 week ago

    Farmingdale, NY, United States ICON Full time

    Pathologist- Farmingdale, NY- Full Time ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development As an Anatomic Patholgist- Medical Director, you will provide...

  • Anatomic Pathologist

    7 days ago

    Farmingdale, NY, United States ICON Full time

    Pathologist- Farmingdale, NY- Full Time ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development As an Anatomic Patholgist- Medical Director, you will provide...

  • Anatomic Pathologist

    2 weeks ago

    Farmingdale, NY, United States ICON Full time

    Pathologist- Farmingdale, NY- Full Time ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development As an Anatomic Patholgist- Medical Director, you will provide...

  • Anatomic Pathologist

    1 day ago

    Farmingdale, NY, United States ICON Clinical Research Full time

    Pathologist- Farmingdale, NY- Full Time ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. As an Anatomic Patholgist- Medical Director, you will...