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Receptionist
2 days ago
Irvine,CA
Description
Our client, a leader in commercial real estate, is seeking a professional and dependable Receptionist to support daily front office operations at their dynamic and fast-paced workplace in Irvine, CA. This is a full-time, onsite role operating Monday-Friday 8:30am-5:30pm. This is a 5-month contract opportunity with the potential to extend and pays $20 per hour. The position requires a polished, service-oriented individual who enjoys creating a welcoming environment and supporting a range of administrative and facility-related tasks. In this role, you'll manage a variety of responsibilities including visitor coordination, meeting room setup, office supply management, and reception coverage, all while maintaining a friendly and professional presence at the front desk.
Job Responsibilities:
• Manage meeting room reservations and ensure availability for scheduled appointments
• Coordinate internal and external meeting space bookings
• Ensure meeting rooms are clean and set up with required amenities
• Monitor and restock pantry snacks and supplies as needed
• Assist with general office maintenance and cleanliness
• Greet visitors, manage check-in processes, and direct guests to appropriate contacts
• Coordinate catering deliveries and guide vendors on setup logistics
• Receive, track, and distribute incoming packages and mail
• Manage outbound mail and courier requests
• Answer and direct incoming phone calls; respond to general inquiries
• Provide administrative support such as filing, scheduling, and documentation
• Load and unload the dishwasher; organize and clean common areas
• Coordinate with building services for maintenance or repair requests
• Support employees and clients with office-related logistics and questions
• Maintain a professional and helpful front-desk presence at all times
Required Skills & Experience:
• Minimum of 2 years in a receptionist, front desk, or administrative support role
• High school diploma or GED equivalent
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Comfortable using Microsoft Office Suite (Word, Excel, PowerPoint)
• Experienced in Microsoft Outlook for inbox and calendar management
• Adaptable and flexible in handling changing tasks and priorities
• Professional demeanor and reliable work ethic
Preferred Skills:
• Willingness to learn and explore new technologies
• Basic understanding of digital tools or platforms
• Positive, service-oriented attitude with a focus on efficiency and support
