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Administrator - LA Warehouse (Air Logistics)
2 weeks ago
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Administrator - LA Warehouse (Air Logistics) position is responsible for all duties related to inbound and outbound Air Freight Forwarding operations, supervising, and troubleshooting for the West Coast SCM team. This role includes supervising the loading and unloading of cargo, checking quantities, damages, and cargo accuracy, etc. to expedite air cargo transport to and from overseas. This position will be supporting weekly and monthly closing reports, monitor all AR and AP. Additionally, this position will assist various projects as required as well as develop logistics solutions.
Responsibilities
- Provide general 3PL operations such as Inbound, Outbound, In-land, and Warehouse/Distribution operation services
- Coordinate the exportation of goods by air, including scheduling with airlines and managing the movements of goods through various transportation channels
- Ensure all bookings accurate and update accordingly
- Prepare all necessary shipping documentation related to international bookings and process all import/export documentation to clearing agents to include HAWB's, MAWB's, AES's, Manifest, Shipping Instructions, Haz Cargo Declm, Bill og Ladings, and Certificate of Origin, etc.)
- Dispatch pick-ups to authorized agents and drayage companies, shipping lines, airlines, trucking companies, clearing agents, warehouses, and all other parties involved in the shipment
- Coordinate and monitor regarding the transportation of cargo with customers and provide assistance for customer satisfaction regarding documentation, inland deliveries, and customs related operations
- Analyze the volume of inbound/outbound shipments by: managing daily ETA and tracking reports with customers, tracking/locating customer order statuses daily, distributing delivery schedules reporting supply chain interruptions to internal and external accounts, and supporting and maintain supply chain issues
- Daily coordination with customer inquiries
- Monitor and support all cargo moves
- Coordinate urgent cargo deliveries to ensure production lines of the customers
- Manage/control with operations, customers, and truckers to minimize unnecessary costs
- Update Genisys system and all related systems such as IATA, TSA, and other
- Manage airline storage charges
- Provide tracing reports to the customers to prevent/minimize cost
- Manage damaged cargo for filing any claims to airlines
- Coordinate Internal/External communication to enhance operations
- Coordinate with various departments
- Corrective action required such as addition banding or wrapping on outside of cargo when needed
- Outbound logistics team and customs for completion of urgent delivery orders in a timely manner
- Other duties as assigned
$63,000-$69,000 annually (Subject to Compensation Study Upon Candidate Selection)
Benefits of working at Hyundai GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short and Long Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
Skills
- Excellent written and verbal communication skills in English Required
- Intermediate-level of MS Excel Required
- Self-started that can operate under minimal supervision Required
- Experience with MS, Word, Outlook, PowerPoint, and other database systems Required
- Excellent skills of forklift Preferred
- Knowledge of bonded cargo management, customs regulations including C-TPAT program, TSA security requirements, and relevant compliance standards specific to warehouse operations Preferred
- H.S Diploma/G.E.D Required
- Bachelor's Degree Preferred
- 5 - 8 years of related experience in Freight Forwarding, Logistics, SCM Required
- 6 - 9 years of related experience in Freight Forwarding, Logistics, SCM Preferred
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Repetitive use of hand/grasping product, writing, and typing
- Possibility of domestic travel - 20%
- Lift up to 20 lbs.
- Carry up to 20 lbs.
- Stand/walk
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
- This position is located in Duluth, ATL
- Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
