Administrative Support Specialist
1 week ago
Overview:
We are looking for a professional and friendly Administrative Support Specialist to join our assisted living team. In this critical role, you will be the first point of contact for our guests and visitors, providing exceptional customer service while managing the front desk operations.
Hours:
- Monday-Friday: 8:00am-4:30pm
Location: 1065 E Victory Dr Lindenhurst, IL 60046
Key Responsibilities:
- Promptly answer, screen, and direct incoming calls, ensuring every interaction reflects our commitment to quality service.
- Greet and guide visitors courteously and professionally, making them feel welcome.
- Maintain a secure office environment by providing excellent front desk coverage.
- Organize and coordinate meetings and conference calls, managing the calendar for the Executive Director and department heads.
- Arrange for lunch and refreshments for meetings as needed.
- Prepare meeting spaces, ensuring they are equipped for success.
- Assist with coordination of attendance at external conferences.
- Handle deliveries and ensure accurate distribution to recipients.
- Efficiently manage incoming mail and faxes by sorting and distributing them as necessary.
- Use fax services as needed, ensuring confirmations are received.
- Maintain mailing supplies and apply postage accurately to outgoing mail; transport items to the post office when required.
- Prepare and manage Federal Express packages for timely shipment.
- Monitor package deliveries, researching any that are delayed.
- Order office supplies weekly or as needed to maintain appropriate stock levels.
- Ensure proper maintenance and service of all office equipment.
- Run general office errands as required.
- Carry out additional duties as assigned.
- Adhere to all company policies and procedures to ensure compliance and quality service.
Position Requirements:
Education: High School Diploma or GED is required.
Experience: At least 2 years of experience in an office, clerical, or administrative role.
Skills and Abilities:
- Outstanding organizational and communication skills.
- Professional demeanor with the ability to create a positive first impression of our organization.
Join us in providing exceptional care and support in our assisted living community
Compensation: Min: $16.00/Hr - Max: $21.00/Hr
-
Orientation and Mobility Specialist
5 days ago
Grayslake, IL, United States Special Education District Of Lake County Full timePosition Type: Student Support Services Date Posted: 10/7/2025 Location: Special Education District of Lake County (SEDOL) Date Available: asap Closing Date: until filled SEDOL Overview Welcome to the Special Education District of Lake County. SEDOL is a cooperative educational system working with 31 local school districts to serve their students facing...
-
Orientation and Mobility Specialist
1 week ago
Grayslake, IL, United States Special Education District Of Lake County Full timePosition Type: Student Support Services Date Posted: 10/7/2025 Location: Special Education District of Lake County (SEDOL) Date Available: asap Closing Date: until filled SEDOL Overview Welcome to the Special Education District of Lake County. SEDOL is a cooperative educational system working with 31 local school districts to serve their students facing...
-
Orientation and Mobility Specialist
4 days ago
Grayslake, IL, United States Special Education District Of Lake County Full timePosition Type: Student Support Services Date Posted: 10/7/2025 Location: Special Education District of Lake County (SEDOL) Date Available: asap Closing Date: until filled SEDOL Overview Welcome to the Special Education District of Lake County. SEDOL is a cooperative educational system working with 31 local school districts to serve their students facing...
-
Orientation and Mobility Specialist
3 days ago
Grayslake, IL, United States Special Education District Of Lake County Full timePosition Type: Student Support Services Date Posted: 10/7/2025 Location: Special Education District of Lake County (SEDOL) Date Available: asap Closing Date: until filled SEDOL Overview Welcome to the Special Education District of Lake County. SEDOL is a cooperative educational system working with 31 local school districts to serve their students facing...
-
MPA New Customer Care Specialist
2 weeks ago
Grayslake, IL, United States TVH Americas Full timeNew Customer Care Specialist Full-time | USA Sales | Location - Grayslake, IL / Olathe, KS Join our team as a New Customer Care Specialist, where you'll create meaningful connections with customers, uncover sales opportunities, and provide ongoing, value-added communication that keeps our clients informed and supported. YOUR ROLE AND RESPONSIBILITIES Grow...
-
MPA New Customer Care Specialist
2 weeks ago
Grayslake, IL, United States TVH Americas Full timeNew Customer Care Specialist Full-time | USA Sales | Location - Grayslake, IL / Olathe, KS Join our team as a New Customer Care Specialist, where you'll create meaningful connections with customers, uncover sales opportunities, and provide ongoing, value-added communication that keeps our clients informed and supported. YOUR ROLE AND RESPONSIBILITIES Grow...
-
Senior Transition Specialist
6 days ago
Grayslake, IL, United States Top Tier Transitions Full timeAbout Top Tier Transitions From sorting cherished belongings to creating a comfortable new home, our team is committed to delivering thoughtful, trustworthy, and high-value solutions. Whether managing an estate sale, decluttering, or preparing a home for sale, we handle every detail with care and respect—because we know that transitions aren’t just about...
-
Grayslake, IL, United States The Bryan Schmidt Group Preferred Rate Full timeAre you a highly motivated mortgage professional who thrives on communication, organization, and helping clients take their first steps toward homeownership? We're looking for an experienced Mortgage Loan Officer Assistant to join our top-producing team and play a key role in converting leads, preparing files for pre-approval, and delivering world-class...
-
Grayslake, IL, United States The Bryan Schmidt Group Preferred Rate Full timeAre you a highly motivated mortgage professional who thrives on communication, organization, and helping clients take their first steps toward homeownership? We're looking for an experienced Mortgage Loan Officer Assistant to join our top-producing team and play a key role in converting leads, preparing files for pre-approval, and delivering world-class...
-
Grayslake, IL, United States The Bryan Schmidt Group Preferred Rate Full timeAre you a highly motivated mortgage professional who thrives on communication, organization, and helping clients take their first steps toward homeownership? We're looking for an experienced Mortgage Loan Officer Assistant to join our top-producing team and play a key role in converting leads, preparing files for pre-approval, and delivering world-class...
