Office Manager
5 days ago
At Suno, we are building a future where anyone can make music. You can make a song for any moment with just a few short words. Award-winning artists use Suno, but our core user base consists of everyday people making music - often for the first time.
We are a team of musicians and AI experts, including alumni from Spotify, TikTok, Meta and Kensho. We like to ship code, make music and drink coffee. Our company culture celebrates music and experimenting with sound - from lunchroom conversations to the studio in our office.
About the Role
We're seeking an exceptional Office Manager to launch and lead operations at our new San Francisco location. You'll be the cornerstone of our office culture from day one-shaping the environment, establishing systems, and setting the tone for how our team collaborates and thrives.
This is a rare ground-floor opportunity to build something from scratch, with the autonomy to design office operations that reflect both operational excellence and genuine hospitality. Whether you're implementing new workflows, greeting your first visitor, or planning experiences that bring the team together, you'll be instrumental in defining what makes our SF office uniquely ours.
As a key player in establishing our presence, you'll have the unique opportunity to help shape our office culture
Check out our Suno job description
What You'll Do
Administrative Management:
- Process and maintain NDAs, waivers, and contracts
- Serve as onsite coordinator for guests and candidates
- Handle incoming/ outgoing package shipments
- Scan and distribute incoming mail to appropriate teams
- Manage digital and physical filing systems
- Serve as primary point of contact for vendors and service providers
- Establish and negotiate partnerships with local hotels and vendors
- Support visiting executives and special projects
- Oversee office maintenance and promptly address facility issues
- Maintain daily office cleanliness and organization
- Manage security system including badges and camera monitoring
- Provide plant care and maintenance throughout the office
- Monitor and stock food/beverage supplies
- Coordinate daily lunch program including setup, service, and cleanup
- Maintain office supply inventory
- Process incoming and outgoing mail/packages
- Manage guest and visitor access, including registration with building security
- Oversee AV systems setup and troubleshooting
- Coordinate device procurement and inventory
- Plan and execute team events and activities
- Create a welcoming environment for employees and visitors
- Support office culture initiatives
- Support the talent acquisition team through onsite coordination
- Support new hire onboarding
- 3-4 years of experience in office management or facilities coordination
- Strong organizational and multitasking abilities
- Excellent interpersonal and communication skills
- Experience managing vendor relationships
- Proficiency with office management software and digital tools
- Problem-solving mindset with ability to work independently
- Detail-oriented approach with a proactive attitude
- Comfort with dynamic environments and changing priorities
- A love of music is a huge plus
- This is an on-site full time role based in San Francisco (Office Location TBD)
- Applicants must be eligible to work in the US
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