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Proposal Coordinator Public Sector Programs
3 weeks ago
Proposal Coordinator - Public Sector Programs
Department / Team:
Proposal and Partner Operations Team
Reporting Structure:
Reports to: Director of Proposal Operations
Supervises: None (Individual Contributor role)
Location & Work Model:
Leesburg, VA - Hybrid
FLSA Status:
Exempt
Position Summary:
Are you highly organized and detail-oriented with a passion for supporting public sector
technology solutions? Join our Proposal Operations team, where you'll play a critical role in
managing and coordinating proposal submissions for federal, state, and local government
opportunities. The Proposal Coordinator ensures seamless collaboration between software
vendors, services partners, and internal stakeholders to deliver accurate, compliant, and
timely proposal packages. This role is ideal for someone who thrives in a fast-paced
environment and enjoys working at the intersection of technology, partnerships, and
government procurement.
Key Responsibilities:
Proposal Coordination & Submission:
Manage the full lifecycle of proposal submissions from intake to final delivery.
Coordinate content from software, services, and channel partners to compile
cohesive responses.
Review submissions for accuracy, completeness, and compliance with solicitation
requirements (e.g., RFP, RFQ, RFI).
Prepare final proposal packages for submission via electronic portals or email in
accordance with agency instructions.
Partner Collaboration & Content Management:
Serve as the central point of contact for proposal inputs from OEMs, ISVs, and
service partners.
Ensure partner content aligns with opportunity requirements and organizational
standards.
Track and manage supporting documentation such as certifications, past
performance summaries, and pricing exhibits.
Maintain consistent communication with internal Sales, Legal, and Contracts teams
to confirm readiness for submission.
Compliance & Documentation:
Verify that all submissions meet federal, state, and local procurement compliance
standards.
Ensure all required representations, certifications, and vendor documents (,
FAR/DFARS clauses, etc.) are up to date.
Support internal audits and maintain organized proposal records within document
management systems.
Process Improvement & Reporting:
Assist in developing and maintaining standardized templates, checklists, and
proposal libraries.
Track submission metrics and identify opportunities to improve efficiency and
quality.
Support continuous process improvement efforts within the Proposal Operations
team.
Cross-Functional Collaboration:
Work closely with the Sales, Legal, Contracts, and Operations teams to ensure
alignment on deadlines and requirements.
Facilitate internal reviews, gather feedback, and manage revisions to proposal
materials.
Coordinate with the Marketing and Partner teams to ensure messaging consistency
and brand alignment.
Other Duties:
Perform additional tasks as assigned, including support for special projects, partner
enablement efforts, and internal process documentation.
Required Qualifications:
Education: Bachelor's degree in Business Administration, Communications, English, or a
related field.
Experience:
2-4 years of experience in proposal coordination, bid management, or contract
administration, preferably in a federal IT reseller, systems integrator, or technology
distribution environment.
Familiarity with government procurement processes (federal, state, and local).
Experience managing RFP/RFQ submissions and coordinating cross-functional
input.
Skills:
Strong organizational and project management skills with exceptional attention to
detail.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office, SharePoint, and CRM or proposal management
platforms.
Ability to manage multiple deadlines and competing priorities in a fast-paced
environment.
Preferred Qualifications:
Experience supporting technology vendors or public sector channel partners.
Knowledge of FAR/DFARS clauses, GSA Schedule processes, and public procurement
terminology.
Familiarity with , FedBizOpps ( Opportunities), or other public sector
procurement platforms.
Understanding of partner ecosystems (OEMs, ISVs, resellers) within the public sector
technology space.
Key Competencies & Attributes:
Highly organized, deadline-driven, and detail-oriented.
Strong interpersonal skills with a collaborative mindset.
Ability to adapt to shifting priorities and manage ambiguity.
Proactive problem solver who takes ownership of deliverables.
Compensation & Benefits:
Competitive base salary with performance bonus potential.
Pay commensurate with experience.
Comprehensive benefits package including health, dental, vision, and pet insurance.
401(k) with company match.
Paid Time Off (PTO) and all Federal holidays off.
Hybrid work schedule (Leesburg, VA).
Career development and professional growth opportunities.
About Vertosoft:
Vertosoft is a fast-growing technology distributor and solutions provider specializing in
bringing innovative software and IT solutions to the public sector. We work with emerging
and leading technology vendors to simplify and accelerate procurement for federal, state,
and local government customers. At Vertosoft, you'll join a collaborative team working at
the intersection of technology and government innovation. We value initiative, integrity,
and impact - and we're committed to helping our employees grow in an environment that
encourages professional development and purpose-driven work.
