Accounts Payable Assistant
2 days ago
Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.
Job Title: Accounts Payable Assistant
Location(s): San Francisco, CA
Statement of Work:- Process and code invoices into multiple systems.
- Research, identify, and resolve complex invoice issues.
- Manage high volume of invoices and ensure payment within a timely manner.
- Audit vendor billing for goods, services, labor, and materials against construction and facilities service contracts.
- Monitor and resolve integration issues between systems.
- Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs.
- Assist with managing AP - related documents.
- Upload billing data files between systems and reconcile data to billing documents.
- Monitor/manage shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries.
- Upload received documents into appropriate workflow queues.
- Triage supplier and contractor inquiries.
- Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions.
- Provide excellent customer service to departmental users, vendors/contractors.
- Ensuring work queues are managed within Service Level Agreements (SLA).
- Create and run departmental reports or operational monitoring and ad-hoc reports for analysis.
- Provide guidance to campus users on procedures and UC policies related to Accounts Payable, Procurement, and Expense Reimbursement.
- Other Accounts payable related duties as assigned.
- Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo).
- Proficient in MS Excel; MS Access Database; Experience working with large data sets and reports with accuracy.
- Ability to effectively interact with a diverse professional staff.
- Excellent written and verbal communication.
- Strong attention to detail.
- Good reading comprehension skills.
- Ability to handle sensitive situations with tact.
- Bright, quick learner.
- College degree preferred.
- Accounts Payable/bill paying experience, basic accounting.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.
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