Accounts Payable Coordinator-Admin
2 weeks ago
The NFI Vermont, Inc. is a community-based nonprofit committed to group healing while also building on individual strengths, role-modeling, teamwork, respect, and trust. Through these principles, NAFI fosters community and growth with our clients, but also with our employees.
We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. This role is responsible for managing all aspects of accounts payable processes. This position plays a critical role in ensuring the accuracy and timeliness of financial transactions and maintaining positive relationships with vendors, funding sources, and internal stakeholders. The ideal candidate is detail-oriented, deadline-driven, and capable of handling multiple responsibilities in a fast-paced environment.
This is a 40 hour/week, benefit eligible position, with an in-person schedule at the office in South Burlington, VT. NAFI offers work flexibility, a robust benefits package and three weeks paid vacation upon hire. Come be a part of our team
Excellent benefits and salary range $24.00/hour - $27.00/hour based on experience.
Key Responsibilities:
Accounts Payable:
- Process vendor invoices accurately and in a timely manner, ensuring proper coding, approvals, and documentation of all payables and credit card expense reports.
- Monitor and maintain the AP Outlook inbox.
- Reconcile vendor statements and communicate with vendors to resolve discrepancies.
- Prepare and process weekly check runs and ACH electronic payments and annual 1099 files.
- Maintain electronic vendor files ensuring W-9 and other required documents are up to date.
- Generate invoices for funding contracts and work with AR to apply incoming payments.
- Work closely with program staff to compile and confirm the necessary documentation for timely invoice processing.
- Monitor aging reports, follow up on past-due accounts and resolve billing issues
- Maintain organized and up-to-date financial records.
- Assist in month-end and year-end closing processes.
- Support internal and external audits.
- Perform other administrative or accounting duties as assigned.
- Associate or bachelor’s degree in accounting, Finance, or related field preferred.
- 2+ years of experience in AP and/or AR roles.
- Proficiency with accounting software; Great Plains and SAP Concur a plus.
- Strong Excel skills and attention to detail.
- Excellent communication and organizational skills.
- Ability to work independently and manage multiple priorities.
NFI Vermont, Inc. is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We seek to empower individuals and support the diversity and inclusivity within our workforce.
E-Verify Employer #NFI002
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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