Operations Specialist II

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.

Join us and create a higher standard for a better world.

This position is responsible for coordinating the program administration of the SAE programming including pre-planning, organization, and on-site activities. The position is also responsible for assisting with technological implementation, registration across the programming portfolio and marketing efforts. Additionally, the role will coordinate with programming volunteers, organizers, students, committees, teachers, faculty advisors and industry representatives to ensure programs run smoothly.

ESSENTIAL FUNCTIONS

• Coordinate programs logistics planning, during and post programming including, but not limited to establishing open communications with organizers, volunteers, rules committees, students, consultants, and other partners; managing the materials ordering process; executing materials shipping processes through budgeting focus; and managing post event awards process.
• Organize training logistics including catering requirements and venues.
  Create, review and distribute training materials such as feedback forms and instructional notes.
• Manage the customer data system processes including, but not limited to: administering electronic event setup, managing event waitlists, assisting with customer support, and determining event statistics.
• Support the implementation of marketing initiatives including, but not limited to: branding structure, event signage, and social media.
• Contribute to the achievement of SAE's organizational goals through coordination with other business units, including but not limited to; Membership, Marketing, IT and Professional Development; Execute supervisor/self-constructed Personal Development Plan and additional duties/projects as assigned.

MINIMUM REQUIREMENTS

• Associates Degree in business or related field
• 3 years experience coordinating education/training courses (classroom and online) or equivalent experience
• Customer Contact Management System and LMS database knowledge desired; general financial experience
• Learned planning and organizational skills
• Well-developed administrative skills
  Moderate finance skills
• Excellent written and verbal communication skills
• Exceptionally detail oriented and efficient with a high degree of accuracy
• Ability to work on multiple projects simultaneously
• Ability to work efficiently with personal computers and related peripheral equipment
• Tech-savvy, proficient with Microsoft Office, report writers, Learning Management Systems, Adobe Acrobat, FTP, Zoom and additional e-Learning publishing tools as needed
• Working within defined expense parameters for assigned programs
• Provide customer support for seminar related inquiries
• Preparing reports on training activities and results
• Ensuring compliance with established policies and best practices
• Competencies needed: attention to detail, planning and organizing, problem solving, resource management, results management, team leadership

PREFERRED QUALIFICATIONS

• Bachelor's degree
• Experience in association/non-profit environment
  

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Ability to travel 5% of the time.
• Ability to work for long periods at a computer/desk.
• Standard office environment

#SAE

ABOUT THE ORGANIZATION

SAE IndustryTechnologies Consortia (SAE ITC)enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.

The Performance Review Institute (PRI)is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.

SAE International (SAEI)is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.

Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.

EEO CLAUSE

Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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