Research Grants Administrator

Job Type

Full-time

Description

The ADA Forsyth Institute was founded in 1910 as the Forsyth Dental Infirmary for Children (later, the Forsyth Institute), to provide dental care to the disadvantaged children of Boston. While continuing to serve children in need, yet recognizing the ultimate goal is to prevent dental disease, the Institute in 1915 began to focus on scientific research and is today the world's leader in oral health research. In October of 2023, the Institute joined with the American Dental Association to form the ADA Forsyth Institute, a 501(c)(3) entity dedicated to improving people's oral and overall health and powering the profession of dentistry through cutting-edge basic research, creative translational science, innovative clinical technologies, and global public health outreach. Consistent with the Institute's founding mission, the ADA ForsythKids mobile dental program continues to serve children in need.

ADA Forsyth, an independent not-for-profit research organization, is located in the Brick bottom District of Somerville, in a newly built life-science building. We are in close walking distance to restaurants, the Community Path, and T & bus routes for easy commuting.

The Research Grant Administrator serves as a valuable member of the ADA Forsyth Institute Office of Sponsored Programs. The Research Administrator position reports to the Senior Director of Sponsored Programs and provides research grant management to the Institute's Principal Investigators.

PRIMARY RESPONSBILITIES

Overall

• Responsible for the overall grants management including all aspects of pre and post award administration for the Institute's research portfolio and ensuring compliance with federal, state and institutional policies.

Pre-award

• Work closely with Principal Investigators (PI) to prepare and review research grants, subcontracts and industry sponsored proposals, including budget preparation.
• Assist with proposals and assess for accuracy, completeness, and compliance with sponsor requirements and Institute policies/guidelines and ensure timely submission.
• Maintain a list of key personnel on each grant budget and track all funding by PI, including non-grant support.

Post-award

• Provide assistance to PIs in interpreting award terms and conditions and ensuring compliance with sponsor requirements, Institute policies and procedures, and relevant laws and regulations.
• Participate in regular meetings with PIs to review funding portfolio, including grant end dates and proposed funding plan.
• Conduct and monitor post-award grant management activities including budget reviews, periodic forecasting, and financial reporting.
• Prepare cost transfers, changes in salary allocations, extension and revision requests, according to institutional and sponsor policies.
• Administer time and effort including ongoing monitoring of effort, effort tracking system updates, and adherence to related salary and effort limitations imposed under sponsor or institute policies.
• Prepare, review and submit timely financial and research progress reports to sponsoring agencies, as applicable.
• Responsible for overseeing grant billing and receipt of funds in coordination with the Finance Office.

Other

• Notify the Director of Sponsored Programs of any potential issues, and work with other administrators to resolve any issues as they arise.
• Assume additional responsibilities as assigned supporting the lifecycle of awards, contracts and unrestricted sources.
• Assist with other research administration tasks as required or requested.

REQUIREMENTS

• An Associate or Bachelor's degree with 1 to 3 years professional experience supporting PIs in the areas of federal and non-federal grant administration at a non-profit organization.
• Must be committed to providing the highest level of customer service and responsiveness to the research community specifically, and the Institute as a whole.
• Demonstrated experience with pre- and post- award research management with a wide variety of funding mechanisms including grants, contracts, subcontracts, and cooperative agreements.
• Proven ability to work independently and as part of a team. Must be able to manage multiple projects simultaneously and proactively.
• Advanced computer skills and familiarity with federal web-based grants management systems, enterprise financial and grants management systems.
• Excellent communication and interpersonal skills.
• Excellent organizational skills and attention to detail.

ADA Forsyth Institute is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.

Salary Description

66,950 - 78,177 gross annual salary hiring range

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