Space and Facilities Specialist

Summary The United States District Court for the Eastern District of Virginia is seeking qualified applicants for a Space and Facilities Specialist in Richmond, VA. This position is organized in the administrative section of Clerk's Office and reports to the Space and Resources Manager. Responsibilities - Monitor, coordinate and react to day-to-day facilities management issues. - Identify, recommend and track needed construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services. Evaluate and monitor contract performance. Manage, review and accept work performed to address building operations and construction project requirements. - Assess, document, prioritize and respond to project issues. Participate in project meetings as a representative advisor to senior Court managers. Ensure construction compliance. Prepare progress reports and provide updates to appropriate judicial officers. - Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verify RWA charges and authorize payment. - Procure supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan, coordinate and receive deliveries. - Prepare specifications, solicitations, and requests for quotes. Assess requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds. Identify and maintain a list of vendors. Negotiate for best price. Review, evaluate, verify and process invoices and prepare payment requests. Review accounting records and reconcile accounts. Adhere to the Guide to Judiciary Policies and Procedures and the Judiciary Procurement Program Procedures. Adhere to the court's internal controls procedures. - Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensure the disposition of excess equipment and furnishings. - Schedule department, division, staff, and judge moves. Coordinate with IT and the U.S. Marshal Service for system requirements for move projects. - Maintain the District's occupant emergency program and the facilities security committee, as needed. - Additional duties as assigned. Requirements Conditions of Employment - Employees must be United States citizens or eligible to work in the United States. - Employees will be hired provisionally pending the results of a background investigation. - Employees are required to adhere to the Code of Conduct for Judicial Employees. - Employees are required to use Electronic Fund Transfer (EFT) for payroll deposit. - Positions with the United States District Court Clerk's Office are Excepted Service appointments. Excepted service appointments are at will and can be terminated with or without cause by the Court. Qualifications Must have a minimum of two years specialized experience working in design, construction or a facilities related capacity which can include facilities management, project management or space planning. Experience with procurement preferred. Must be capable of obtaining the required certifications for procurement and space and facilities. This position will require routine travel to Alexandria and occasional travel to Norfolk and Newport News Courthouses. Moderate lifting, climbing, and moving equipment/furniture are required. Experience of working with the General Services Administration and familiarity with their procedures and regulations preferred. Additional requirements: - Demonstrated ability to be a self-starter, capable of problem solving, multi-tasking and prioritizing in a fast-paced environment, where attention to detail is required. - The ability to multitask and prioritize. - Ability to quickly take government procurement classes, pass exams and become a certified procurement contracting officer. - Ability to communicate clearly on facilities and procurement matters; possess excellent oral and written communication skills. - Ability to work independently as well as interact with all work groups. - Ability to review and interpret blueprints. Education High School Diploma or equivalent required. College degree preferred. Additional Information To view the full job announcement please visit our website at www.vaed.uscourts.gov The United States District Court is an Equal Opportunity Employer.