Compliance Specialist

1 week ago

Des Plaines, IL, United States Wheels Full time
Job Description:

Please note - Given the responsibilities for this position you must be able to work onsite in our Des Plaines HQ.

The Compliance Services Specialist will handle some of the 200,000 registration renewals processed each year. The specialist will cultivate relationships with DMVs and trusted vendors to ensure partnership across the industry. The specialist will be well-versed and able to operate within external and internal systems and technologies to manage processing and communication. The specialist will adhere to detailed methods of tracking to ensure fleet vehicles are on the road legally with the proper license and registration. Individuals in this role will be assigned to one of the following working groups and understand the role includes flexibility to be reassigned to another team to suit the business needs to optimize customer satisfaction.

DRIVER FULLILLMENT CENTER
  • Print title, registration and tax documents based upon owner, state and specific client or vehicle instructions assign ownership to ensure compliance within state and county statutes
  • Identify, analyze and research to resolve state, county, and province license and title rejections and or questions pertaining to title, registration and tax
  • To create, update and adjust the print positions on a form through Forms Definition
  • Order duplicate mso's directly through manufacturer website and follow up until received
REGISTRATION EXPRESS
  • Process title and registration transactions for vehicles moving to new states/provinces, for buyouts, and for new vehicle deliveries if not completed by delivering dealers. Obtain/issue temp tags as appropriate to ensure vehicles are legal for use
  • Maximize transactions completed timely by following up with appropriate parties (drivers, fleet offices, account teams, jurisdictions and tag agencies) to ensure team metrics
  • Perform inquiries with DMV agencies to validate data associated with a VIN (vehicle identification number)
  • Perform dealer follow-up to address any pending concerns with initial title and registration.
  • Manage temp tags to ensure vehicles are complaint within the state until hard plates are issued, follow-up as needed.
REGISTRATION RENEWALS:
  • Process registration renewals using the appropriate resource (e.g., electronic transfer, on-line terminal, mail) for each jurisdiction, while achieving department performance standards for accuracy and timeliness
  • Ensure clients are billed correctly for renewals by verifying registration and service fees
  • Reconcile discrepancies using data acquired from Wheels' databases and from vendor reports
  • Implore best method possible to keep vehicle legal for client use
  • Contact driver or client when jurisdiction requirements (e.g., emissions check, resolve outstanding violations) are needed to complete renewals. Coordinate with other departments to help fulfill missing/late requirements
EDUCATION and/or EXPERIENCE:
  • Minimum high school diploma or equivalent
  • 2 years of previous office or customer service experience
  • Use of SalesForce request management system to engage and respond to client / driver requests


EEO Statement
Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

  • Hospital Data Entry Specialist

    2 days ago

    Des Plaines, IL, United States 2014 HEALTH LLC CHICAGO BEHAVIORAL HOSPITAL Full time

    JOIN OUR TEAM AS A HOAPITAL DATA ENTRY SPECIALIST! Schedule: M-F 8a-4:30p Monthly bonus eligible!!! Onsite with many opportunities for advancement! Your Work Matters How will you make a difference? Chicago Behavioral Hospital's Central Business Office is seeking a detail-oriented Hospital Data Entry Specialist to support daily data processing operations....

  • Hospital Data Entry Specialist

    1 day ago

    Des Plaines, IL, United States 2014 HEALTH LLC CHICAGO BEHAVIORAL HOSPITAL Full time

    JOIN OUR TEAM AS A HOAPITAL DATA ENTRY SPECIALIST! Schedule: M-F 8a-4:30p Monthly bonus eligible!!! Onsite with many opportunities for advancement! Your Work Matters How will you make a difference? Chicago Behavioral Hospital's Central Business Office is seeking a detail-oriented Hospital Data Entry Specialist to support daily data processing operations....

  • Remit Specialist

    4 days ago

    Des Plaines, IL, United States Chicago Behavioral Hospital Full time

    Job DetailsJob Location Chicago Behavioral Hospital - Des Plaines, IL Position Type Full Time Salary Range $22.00 - $26.00 Hourly Job Shift Day Description JOIN OUR TEAM AS A REMIT SPECIALIST! Schedule:M-F 8a-4:30p Monthly bonus eligible!!!Onsite with many opportunities for advancement! Your Work MattersHow will you make a difference? Chicago Behavioral...

  • Remit Specialist

    1 week ago

    Des Plaines, IL, United States Chicago Behavioral Hospital Full time

    Job DetailsJob Location Chicago Behavioral Hospital - Des Plaines, IL Position Type Full Time Salary Range $22.00 - $26.00 Hourly Job Shift Day Description JOIN OUR TEAM AS A REMIT SPECIALIST! Schedule:M-F 8a-4:30p Monthly bonus eligible!!!Onsite with many opportunities for advancement! Your Work MattersHow will you make a difference? Chicago Behavioral...

  • Remit Specialist

    1 week ago

    Des Plaines, IL, United States Chicago Behavioral Hospital Full time

    Job DetailsJob Location Chicago Behavioral Hospital - Des Plaines, IL Position Type Full Time Salary Range $22.00 - $26.00 Hourly Job Shift Day Description JOIN OUR TEAM AS A REMIT SPECIALIST! Schedule:M-F 8a-4:30p Monthly bonus eligible!!!Onsite with many opportunities for advancement! Your Work MattersHow will you make a difference? Chicago Behavioral...

  • Remit Specialist

    7 days ago

    Des Plaines, IL, United States Chicago Behavioral Hospital Full time

    Job DetailsJob Location Chicago Behavioral Hospital - Des Plaines, IL Position Type Full Time Salary Range $22.00 - $26.00 Hourly Job Shift Day Description JOIN OUR TEAM AS A REMIT SPECIALIST! Schedule:M-F 8a-4:30p Monthly bonus eligible!!!Onsite with many opportunities for advancement! Your Work MattersHow will you make a difference? Chicago Behavioral...

  • Ocean Import

    2 days ago

    Des Plaines, IL, United States CMA CGM Full time

    CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team...

  • Customer Service Specialist

    5 days ago

    Des Plaines, IL, United States Maxon Shooters Supplies Full time

    Summary Welcome to our Maxon Shooter's Supplies & Indoor Range job posting, we are currently looking to hire more great people for our customer service team right now! We have been a pillar of the firearms community around Chicago since 1953 and we consider it our mission to grow, broaden, and expand OUR community. We want to be THE place to experience the...

  • Customer Service Specialist

    1 week ago

    Des Plaines, IL, United States Maxon Shooters Supplies Full time

    Summary Welcome to our Maxon Shooter's Supplies & Indoor Range job posting, we are currently looking to hire more great people for our customer service team right now! We have been a pillar of the firearms community around Chicago since 1953 and we consider it our mission to grow, broaden, and expand OUR community. We want to be THE place to experience the...

  • Travel Nurse RN

    2 weeks ago

    Des Plaines, IL, United States Triage Staffing Full time

    Triage Staffing is seeking a travel nurse RN Telemetry for a travel nursing job in Des Plaines, Illinois. Job Description & Requirements Specialty: Telemetry Discipline: RN Start Date: 12/08/2025 Duration: 13 weeks 36 hours per week Shift: 12 hours, nights Employment Type: Travel Travel Nursing: Telemetry Des Plaines, IL Location: Des Plaines, IL Start Date:...