Data/Records Management Clerk Pool

PLEASE UPLOAD YOUR HS DIPLOMA/GED AND RESUME

REQUIRED

• High School Diploma or General Equivalency Diploma (GED) required in English.
• Two (2) year of related experience required;
• Ability to operate personal computer and software to develop spreadsheets, data bases, and do word processing;
• Ability to use standard office equipment.

DUTIES AND RESPONSIBILITIES

Greets all visitors in a friendly manner and assists them with their needs and answers telephone, takes accurate and reliable messages, routes to appropriate staff. Retrieves records as needed to be sent to other campuses, complies with all record management procedures and transfers files to warehouse at end of each fiscal year. Establishes efficient and effective procedures for daily tasks. Checks records/folders to verify documentation and placement. Posts test results in a timely manner. Prepares outgoing mail, addresses envelopes or packages pertaining to records, files correspondence, files all Personnel Record Cards and other student records. Handles record requests to/from other schools for transferring students.
Assists in filling official requests such as public information requesting according to Public Information Act. Verifies authenticity of documents, verifies new students' records from previous schools and requests official records and transfers grades. Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request/authorization. Enters and manages student data into the student information system including but not limited to registration, student withdrawals, student contact information, and master schedule. Collects and marks student grades and prints reports per six (6) week cycles. Enters PEIMS coding including but not limited to discipline and early education P3/P4. Prepares summer school program set-up. Codes, monitors, and verifies entry of daily student attendance in the student information system. Reports student enrollment count to including but not limited to PEIMS, Human Resources, and other departments as requested. Prepares daily substitute attendance sheets, student absence listings, and daily absence bulletin. Generates PEIMS attendance and grades verification reports per teacher each six (6) weeks. Inputs all documentation into the student information system regarding parent/student contact and outcomes on a daily basis.
Manages basic and cumulative student records in the student information system. Prepares, maintains, and sends files of arriving/departing students' PRC records. Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen. Keys and verifies results according to procedures provided. Enters master schedule staff and room information, courses, tutorials, and student schedules. Compares data entered with source documents, or re-enters data in verification format on screen to detect errors. Compiles, sorts and verifies accuracy of data to be entered; takes step to correct as needed; deletes incorrectly entered data, and re-enters correct data. Creates, verifies, requests, updates, and maintains all records on each student (academic achievement, grades, demographic, attendance, proof of address, etc.) Recognizes and corrects errors in original data prior to processing or returns them to originator for correction.
Maintains an accurate accountability of all records and files in the student information system. Prints reports using database information including but not limited to attendance reports, class or personnel rosters, end of semester reports. Registers new students or employees and issues them a computer number. Verifies records/folders to verify documentation and placement including but not limited to GT, as well as/or special populations. Organizes and prepares records and to campuses/departments in a timely manner. Prepares reports as required by the Principal/Supervisor and submits them on time. Assists Administration with testing, and data collection procedures as appropriate. Follows prescribed procedures for interpreting data and is efficient in processing records. Strives continually to promote the safety, health and comfort of students and employees in the performance of duties. Demonstrates ability to work well with students, co-workers, and administration in a positive productive manner. Adheres to District policies and guidelines. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all district employees. Attends and participates in campus and departments meetings on time as requested/required. Performs any other duties as assigned by the Supervisor/Principal.

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