Facilities Coordinator, on-site

Facilities Coordinator, on-site

Job ID

245561

Posted

04-Nov-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Customer Service, Facilities Management

Location(s)

Mountain View - California - United States of America

About the Role:

Join CBRE as a Facilities Coordinator and be at the heart of keeping workplaces running smoothly and efficiently

In this role, you'll collaborate with Facilities Managers, clients, vendors and contractors to ensure that facility operations are handled seamlessly.

As part of our Facilities Management team, you'll play a key role in supporting the day-to-day operations of commercial properties, helping to create safe, functional and welcoming environments. Your work will directly impact the client experience and contribute to the success of the portfolio.

What You'll Do:

• Regularly monitor the status of open work orders to ensure their timely completion and closure.

• Dispatch work orders to technicians and vendors.

• Generate purchase orders within designated software programs.

• Assist with processing incoming vendor invoices, ensuring accuracy.

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.

• Review work orders, proposals, department files, and other paperwork submitted by vendors.

• Conduct site walkthroughs to identify and address site issues.

• Follow instructions, short correspondence, and memos and ask clarifying questions.

• Respond to common inquiries or complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with 2 years of job-related experience.

• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.

• Must be self-sufficient and can work independently.Candidate should also be resourceful and proactive in seeking clarification when needed.

• Must possess strong attention to detail.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint.Experience using a CMMS preferred.

• Strong organizational skills with an inquisitive mindset.

• Demonstrated customer service abilities are required.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.

• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

California Residents : CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Facilities Coordinator position is $33.00 hourly and the maximum salary for the Facilities Coordinator position is $36.54 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)