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Receiving Clerk

3 weeks ago

Philadelphia, PA, United States Philadelphia Staffing Full time
Receiving Clerk

Founded and family-owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads' capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state-of-the-art resources and a 100+ year legacy of leadership. As a member of the Rhoads team, you'll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads.

We are currently looking for a Receiving Clerk to join our dynamic, fast-paced, and growing team. The Receiving Clerk is responsible for receiving and inspecting incoming shipments, verifying quantities, and ensuring goods are delivered in good condition. This role requires accurately recording incoming shipments, resolving discrepancies with vendors, and coordinating with warehouse and inventory teams to ensure timely processing. Responsible for the overall coordination, implementation, and administration of Dynamics, Excel Spreadsheets and material related certificates, records, and calibration. The Receiving Clerk also supports inventory control by maintaining accurate records and organizing the received goods for storage or distribution.

What You Will Be Doing

Receiving Shipments:

  • Receipt of Goods:
  • Accept and unload deliveries from trucks and other shipments.
  • Verify the accuracy of shipment contents by comparing packing slips and purchase orders with the physical items received.
  • Inspect received goods for damage or defects and report any issues to the appropriate personnel.
  • Ability to be qualified to drive on behalf of Rhoads preferred.
  • Ability to be qualified to drive forklift and operate material handling equipment on behalf of Rhoads.

Documentation & Record Keeping:

  • Accurately record received goods in the company's inventory system, ensuring that all information (quantities, descriptions, and delivery dates) is correct.
  • Monitor and maintain material certification of material.
  • Collects, organizes and analyzes data required in receiving, transfer and shipment of material.
  • Ensure compliance with the storing of production material and applicable tooling and equipment Policies and Procedures.
  • Create Reports and provide to internal and external customers.
  • Maintain detailed and organized records of all incoming shipments and delivery documents.
  • File any claims for damaged goods with carriers and coordinate with suppliers for return or replacement.

Communications:

  • Communicate with suppliers and vendors regarding shipment discrepancies, returns, or issues with damaged goods.
  • Notify the appropriate departments, such as purchasing or inventory management, of shipment arrivals and any problems encountered.

Inspection & Quality Control:

  • Product Inspection:
  • Examine shipments to ensure the correct items have been delivered and are in proper condition.
  • Conduct quality control checks, including verifying that items are free of damage, defects, and meet specifications as required.
  • Reject any defective or incorrect goods and notify vendors or supervisors of the discrepancies.
  • Safety & Security:
  • Ensure that incoming shipments are handled according to safety procedures and company policies.
  • Secure shipments and inventory to prevent loss, theft, or damage.
  • Maintain cleanliness and organization of the receiving area.
  • Ability to obtain and maintain Navy badging preferred.

Inventory & Stock Control:

  • Stock Organization:
  • Prepare goods for storage or further distribution, organizing items in designated areas according to established inventory systems.
  • Label and tag received goods as necessary to ensure they can be easily tracked and identified.
  • Assist with cycle counts or full inventory audits to ensure accurate stock levels.
  • Inventory Coordination:
  • Communicate with warehouse and inventory teams to ensure proper storage and timely movement of goods.
  • Coordinate with other departments for inventory needs and updates regarding stock levels.
  • Assist in resolving inventory discrepancies and making necessary adjustments in the system.

Operational Efficiency:

  • Warehouse Support:
  • Work closely with warehouse staff to ensure goods are moved efficiently from the receiving dock to storage areas.
  • Help with the organization and optimization of the warehouse layout to improve the efficiency of receiving and shipping processes.
  • Support the loading and unloading of trucks, utilizing equipment such as pallet jacks or forklifts when necessary.
  • Continuous Improvement:
  • Assist in improving receiving processes to increase operational efficiency and accuracy.
  • Provide input on ways to enhance receiving operations and minimize delays in the flow of goods.

Your Background:

  • HS Diploma or equivalent required.
  • Additional education or certification in logistics, warehouse management, or a related field is a plus.
  • Previous experience in receiving, warehouse operations, or inventory management preferred.
  • Basic math skills and the ability to count and measure items accurately.
  • Proficiency in using inventory software, spreadsheets, and databases to track shipments and stock.
  • The ability to operate warehouse equipment, such as forklifts or pallet jacks, is a plus.
  • Strong attention to detail and organizational skills.
  • Physical ability to lift and move heavy objects (depending on the size and nature of shipments).
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Ability to work independently as well as to function effectively and collaboratively in a team environment.
  • Excellent time management and organizational skills, detail oriented and efficient.
  • Proficient in Microsoft Outlook, Excel, Word, and Power Point with the ability to learn job related software.

The Work Environment At Rhoads

The performance of this position involves exposure to construction or industrial areas where the u