Warehouse Inventory Supervisor

The Warehouse & Inventory Supervisor is responsible for overseeing all aspects of inventory control, warehouse operations, purchasing, and order fulfillment to ensure accuracy, efficiency, and security. This role leads the warehouse team, enforces safety and compliance standards, and implements systems and processes that support timely shipping, cost-effective purchasing, and scalable business operations. By maintaining precise inventory records, optimizing workflows, and collaborating cross-functionally with operations, finance, and sales, the Warehouse & Inventory Supervisor plays a critical role in supporting company growth, profitability, and operational excellence. In-Person Salaried Monday - Friday 8:30 am - 5:00 pm (Some Saturdays) Responsibilities: Inventory Management • Maintain accurate inventory records using inventory management systems and software. • Conduct regular counts and full physical inventory audits (minimum monthly) • Track stock levels and reorder points to prevent overstocking or stockouts. • Investigate and resolve inventory discrepancies. • Verify and reconcile items ordered and what is actually received. Receiving & Shipping • Oversee the receipt, inspection, and proper storage of incoming goods. • Coordinate order fulfillment, packing, and shipping schedules. • Ensure shipping documentation is accurate. • Track incoming and outgoing shipments to maintain timely delivery. Warehouse Operations • Organize and maintain warehouse layout for efficiency and safety. • Execute warehouse procedures for receiving, storage, picking, and shipping. • Monitor daily warehouse workflow and productivity. • Ensure proper labeling, bin locations, and organization of all inventory. • Ensure all precious metal inventory is secured at all times. • Manage warehouse supplies such as packaging materials and tools. Purchasing • Oversee the purchasing of inventory and related warehouse supplies to ensure availability, cost efficiency, and alignment with business needs. • Source, order, and replenish inventory items based on approved forecasts, reorder points, and sales demand. • Purchase related items, including packaging materials, tools, consumables, safety supplies, and warehouse equipment. • Create and submit purchase orders; track order status and expected delivery dates. • Communicate with vendors regarding pricing, availability, lead times, and discrepancies. • Ensure purchased items meet quality standards and company specifications. • Coordinate closely with receiving to verify quantities, condition, and accuracy of delivered goods. • Monitor purchasing budgets and report variances or cost-saving opportunities to leadership. • Maintain accurate records of vendors, pricing, and purchasing history. • Identify and recommend alternative vendors or products to improve cost, quality, or reliability. Team Supervision & Training • Create and deliver weekly staff schedules. • Supervise warehouse staff and assign daily tasks. • Train employees on warehouse procedures, safety, packing, and inventory systems. • Conduct performance evaluations and provide feedback for improvement. • Foster a safe and productive work environment. Safety & Compliance • Ensure compliance with OSHA, fire codes, and company safety policies. • Monitor proper use of equipment. • Maintain safety protocols for hazardous materials if applicable. • Conduct safety audits and implement corrective actions. • Ensure storage areas are clean, organized, and safe. Reporting & Documentation • Prepare weekly and monthly inventory and warehouse reports. • Monitor key performance indicators (KPIs) such as order accuracy, inventory turnover, and shipping efficiency. • Document inventory adjustments, damages, and returns. • Track warehouse expenses and report to management. Process Improvement • Identify and implement process improvements to increase efficiency. • Evaluate warehouse layout, storage solutions, and picking methods. • Recommend technology or software enhancements for inventory management. • Develop standard operating procedures (SOPs) for all warehouse operations. Coordination & Communication • Coordinate with purchasing, sales, and logistics teams to ensure inventory aligns with demand. • Communicate stock availability and order status to relevant departments. • Resolve inventory or shipment issues quickly and efficiently. Miscellaneous • Partner with finance, sales, and operations teams to align warehouse and investor activities with company goals. • Support strategic initiatives and special projects as assigned by leadership. • Assist with budgeting, forecasting, and financial planning as it relates to warehouse operations and investor reporting. Qualifications: KPI’s • Inventory Accuracy Rate: 95% inventory accuracy rate with no more than 5% shrinkage allowance. • Stockout Rate: 5% or less of SKUs out of stock when needed (excludes wholesaler stockage issues). • Order Fulfillment Accuracy: 95% of orders shipped correctly without errors. • Safety Incidents per Employee: The number of safety incidents per month is zero. • SOP Implementation Rate: 100% of warehouse processes documented and standardized. • Budget Adherence: 5% variance of warehouse operating expenses vs. the approved budget. • Each shift is properly staffed. • Inventory and reconcile weekly, and review with COO and DFO. • All orders are packed and shipped within 1 business day. • New Inventory received is entered into Shopify and added to the inventory sheet daily. Compensation: $45,000

• Inventory Management • Maintain accurate inventory records using inventory management systems and software. • Conduct regular counts and full physical inventory audits (minimum monthly) • Track stock levels and reorder points to prevent overstocking or stockouts. • Investigate and resolve inventory discrepancies. • Verify and reconcile items ordered and what is actually received. Receiving & Shipping • Oversee the receipt, inspection, and proper storage of incoming goods. • Coordinate order fulfillment, packing, and shipping schedules. • Ensure shipping documentation is accurate. • Track incoming and outgoing shipments to maintain timely delivery.Warehouse Operations • Organize and maintain warehouse layout for efficiency and safety. • Execute warehouse procedures for receiving, storage, picking, and shipping. • Monitor daily warehouse workflow and productivity. • Ensure proper labeling, bin locations, and organization of all inventory. • Ensure all precious metal inventory is secured at all times.  • Manage warehouse supplies such as packaging materials and tools.Purchasing  • Oversee the purchasing of inventory and related warehouse supplies to ensure availability, cost efficiency, and alignment with business needs. • Source, order, and replenish inventory items based on approved forecasts, reorder points, and sales demand. • Purchase related items, including packaging materials, tools, consumables, safety supplies, and warehouse equipment. • Create and submit purchase orders; track order status and expected delivery dates. • Communicate with vendors regarding pricing, availability, lead times, and discrepancies. • Ensure purchased items meet quality standards and company specifications. • Coordinate closely with receiving to verify quantities, condition, and accuracy of delivered goods. • Monitor purchasing budgets and report variances or cost-saving opportunities to leadership. • Maintain accurate records of vendors, pricing, and purchasing history. • Identify and recommend alternative vendors or products to improve cost, quality, or reliability.Team Supervision & Training • Create and deliver weekly staff schedules.  • Supervise warehouse staff and assign daily tasks. • Train employees on warehouse procedures, safety, packing, and inventory systems. • Conduct performance evaluations and provide feedback for improvement. • Foster a safe and productive work environment.Safety & Compliance • Ensure compliance with OSHA, fire codes, and company safety policies. • Monitor proper use of equipment. • Maintain safety protocols for hazardous materials if applicable. • Conduct safety audits and implement corrective actions. • Ensure storage areas are clean, organized, and safe.Reporting & Documentation • Prepare weekly and monthly inventory and warehouse reports. • Monitor key performance indicators (KPIs) such as order accuracy, inventory turnover, and shipping efficiency. • Document inventory adjustments, damages, and returns. • Track warehouse expenses and report to management.Process Improvement • Identify and implement process improvements to increase efficiency. • Evaluate warehouse layout, storage solutions, and picking methods. • Recommend technology or software enhancements for inventory management. • Develop standard operating procedures (SOPs) for all warehouse operations.Coordination & Communication • Coordinate with purchasing, sales, and logistics teams to ensure inventory aligns with demand. • Communicate stock availability and order status to relevant departments. • Resolve inventory or shipment issues quickly and efficiently.Miscellaneous • Partner with finance, sales, and operations teams to align warehouse and investor activities with company goals. • Support strategic initiatives and special projects as assigned by leadership. • Assist with budgeting, forecasting, and financial planning as it relates to warehouse operations and investor reporting.

Compensation:
$45,000 per year