Litigation Secretary for a well-established firm in Long Beach

1 week ago

Long Beach, CA, United States Adams & Martin Group Full time

Job Description

Adams & Martin Group is seeking a seasoned Senior Litigation Secretary for our client, a well-established law firm in Long Beach. This is a full-time, in-office role supporting 1-2 high-volume attorneys in our insurance defense and medical malpractice practice groups. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment with a team known for stability and professionalism.
Key Responsibilities

  • Case Management & Docketing
    • Manage complex litigation calendars, deadlines, and court rules.
    • Maintain case files (physical and electronic), including organization, indexing, and archiving.
  • Court Filings & E-Filings
    • Prepare, proof, format, and file pleadings, motions, discovery, and supporting documents in state and federal courts.
    • Handle e-filing through court-specific platforms and ensure compliance with local rules.
  • Discovery & Production Support
    • Coordinate document production, medical records, expert materials, subpoenas (including SDTs), and deposition scheduling.
    • Prepare exhibit lists, binders, and trial notebooks.
  • Attorney Support
    • Draft correspondence, engagement letters, and transmittals with minimal supervision.
    • Manage heavy calendars, travel, expense reporting, and time entry.
    • Communicate with clients, carriers, experts, vendors, and opposing counsel professionally.
  • Billing & Administrative
    • Process monthly billing, pre-bills, edits, and write-offs in coordination with accounting.
    • Open new matters, maintain matter metadata, and ensure confidentiality and data integrity.
  • Trial & Hearing Preparation
    • Coordinate hearing packets, witness logistics, and trial preparation (including last-minute filings).
    • Assist with jury instructions, exhibit indexes, and trial logistics as needed.
Qualifications
  • Experience: 5-8+ years as a litigation secretary/legal assistant in a law firm, with direct experience in insurance defense and/or medical malpractice strongly preferred.
  • Skills:
    • Mastery of California state court rules; familiarity with federal court rules.
    • Expert-level proficiency with Word, Outlook, Excel, Adobe Acrobat, and court e-filing systems; experience with document management systems (e.g., iManage/NetDocuments) and billing software (e.g., Elite/ProLaw/Aderant) preferred.
    • Strong grammar, formatting (TOCs/TOAs, captions), and proofreading skills.
    • Able to manage competing deadlines and heavy workload with minimal supervision.
  • Attributes:
    • Discreet, dependable, and proactive.
    • Excellent communication and client-service orientation.
    • Team-focused mindset with respect for long-tenured staff and established processes.
Work Environment
  • In-Office Requirement: This role is fully on-site in Long Beach to support attorney caseloads and in-person collaboration.
  • Culture: Professional, respectful team with strong institutional knowledge and high retention; mentorship and knowledge-sharing are valued.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -122025-411851

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