Student Services Coordinator

2 weeks ago

Aspen, CO, United States Aspen Music Festival Full time

The Student Services Coordinator serves as a primary point of contact for the Office of Student Services and plays a central role in shaping the student experience. This position supports students and artist-faculty from major conservatories and orchestras. Working within an office responsible for every aspect of the student experience, the Student Services Coordinator reports to the Assistant Dean of Enrollment and Student Programming and supports all year-round Student Services staff, including the Assistant Dean of Admissions and Student Life and the Vice President and Dean of Students. Hours are varied and will include evening and weekend commitments.

Responsibilties

  • Support student arrival preparation, including printing student IDs, assembling student folders, preparing Welcome Week materials, coordinating responses to delayed or disrupted flights, and managing bike check-out to ensure a smooth start to the season for every student.
  • Maintain and enhance key student resources, including the student handbook, informational flyers, and the campus bulletin board, ensuring materials are accurate, organized, and up to date.
  • Facilitate student programming by helping coordinate offerings such as Donuts with the Dean, Idea Exchange Lunches, Miscellaneous Classes, String Instrument Care sessions, Monday Sessions, Orchestra Excerpt Classes, and other professional development opportunities.
  • Assist with small program support, including solo piano department master classes, Piano Notes seminars, and Guest Artist seminars.
  • Support competition and audition preparation, maintaining schedules and ensuring students have timely and accurate information for Concerto Competitions, the Dorothy DeLay Competition, and other industry-related audition opportunities.
  • Manage database updates and organization, including recruitment contacts, alumni research, alumni news entries, and general database maintenance to support communications and institutional records.
  • Assist with photography-related needs, including maintaining the student photo list and organizing images for directories and communications.
  • Oversee core office functions-including daily administrative workflows, appointment scheduling, form collection, database updates, and student communications.
  • Serve as a primary point of contact for the Office of Student Services, fielding questions from students, artist-faculty, staff, and community members with professionalism and care.
  • Through these and other responsibilities, the Student Services Coordinator will gain hands-on experience with Slate Technolutions, a leading Higher Ed CRM platform, and ArtsVision, an industry-standard artistic management software.
Requirements
  • Excellent interpersonal, oral and written communication skills, including the ability to interact effectively and professionally with varied constituencies (artist-faculty, guest artists, students, and colleagues)
  • Highly organized and able to maintain poise
  • A background in classical music and/or production is preferred, as well as experience with Microsoft Office and data entry
  • Experience with admissions software is a plus

Dates

June 10, 2026-August 26, 2026

Compensation

$13.50/hour plus housing provided by AMFS (valued at a minimum of $5.16/hour depending on location.) Overtime $22.74/hour

OR

$22.00/hour if you provide your own housing. Overtime $33.00/hour.

The overall non-local compensation for this position, including hourly pay ($13.50/hour) and housing ($5.16/hour), exceeds the 2026 Colorado minimum wage of $15.16.

Benefits include AMFS season pass and paid sick time.

Application Procedure

Please complete the online application process and attach your cover letter and one-page resume with references where prompted. PDF format only. No phone calls please.

Hiring Timeline
Application review will begin in January. Applicants who submit materials before February 1 will be given priority in the review process. Interviews are anticipated to begin after February 1. Application to remain open until the position is filled.

Statement on Culture, Excellence, and Access

The AMFS is dedicated to fostering a welcoming community where every individual, regardless of background or identity, feels valued and respected. We believe that an accessible environment enriches our work, encourages innovation, and drives excellence. We are committed to continuously advancing these efforts, regularly assessing and improving our policies and practices-and remain focused on creating lasting change both within our organization and the broader classical music industry.

The AMFS does not discriminate in employment opportunities or practices based on age, race, sex, gender, color, religion, national origin, disability, military status, genetic information, sexual orientation, or any other status protected by applicable state or local law.

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