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Sr. Assistant
2 weeks ago
Join our team today and be a part of Delivering Goods for the Good of All
This role will be responsible for a set of core responsibilities that are essential to helping the departments meet their goals. In addition, you will support a variety of administrative processes that help keep our Corporate/Financial Strategy and Capital Markets/Portfolio Investment teams organized and effective. This individual must be comfortable as the "go to" person for questions related to key operational processes and internal support.
What you'll do:
- Provide administrative support to your teams, including managing multiple complex/detailed calendars with a high degree of accuracy and proactive initiative
- Communicate to a variety of audiences and regularly interact with all levels of the organization, including members of the "C-suite", in a polished and professional manner
- Plan and coordinate key meetings and events with the departments and Trinity's executive management team including catering
- Coordinate domestic and international travel for team members
- Coordinate Visas and other international travel documents for team members
- Assist with compiling presentations as needed
- Collaborate with the offices of the CEO, CFO and other Administrative Assistants as needed on coordination of meetings, data requests, etc.
- Proactively recognize and resolve office and departmental needs in a courteous and professional manner
- Manage multiple priorities and handle financial and confidential matters with integrity and diplomacy
- Assist with processing transactions, such as payment of vendor invoices
- Prepare and submit Expense Reports for several team members
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Handle sensitive correspondence diplomatically, efficiently, and effectively
- Assist with identifying and implementing process improvements for relevant departmental activities
Qualifications
What you'll need:
- Bachelor's degree preferred
- 8+ years' experience as a senior administrative assistant at the Senior Leadership level
- Exemplary attention to detail and strong organizational and project management skills
- Advanced expertise with key business tools, such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams and Adobe Pro
- Excellent communication skills/professional etiquette required (written and oral) for a business setting
- Strong interpersonal skills required; ability to work well with cross-functional teams and individuals at all levels of the organization
- Demonstrated ability to exercise discretion and good judgment, maintaining a high level of confidentiality
- Familiarity with digital collaboration tools and video/virtual conferencing platforms
- Ability to effectively manage multiple projects simultaneously with limited supervision
