Director of Administration
2 days ago
The Director of Administration plays a critical leadership role within the DTA. They serve as the manager of the Administrative Department, overseeing the attainment of company goals as set forth by the General Manager. The Director of Administration's primary responsibilities are overseeing compliance, managing grants, drafting and implementing policy, and ensuring the Administrative Department functions effectively. For more information about the DTA and this position, click here
Duties and Responsibilities:
1. Compliance
- Manages the work program with oversight compliance contractors and ensures all tasks are complete.
- Understands all relevant Federal, State, and Local laws and regulations that apply to the DTA's work and funding, and ensures all departments are compliant.
- Drafts policy to align with laws and regulations.
- Assists in agency reviews and audits.
- Oversees NTD reporting and the FTA Triennial Review.
- Prepares applications and proposals for grants to Federal, State, and Local funding agencies.
- Administration of all funding received through capital grants.
- Works with department heads and the Procurement Department to execute projects.
- Develop and maintain a capital projects list.
- Assists the Finance Director with preparation of the annual budget.
- Prepare all reports as necessary.
- Conveys all relevant company goals to department heads.
- Assists the General Manager in matters dealing with local, state and federal governmental agencies and bodies.
- Attends DTA Board of Directors meetings and presents as needed.
- Maintains and fulfills ongoing and emergent reporting requirements and data requests.
- Serves as the Disadvantaged Business Enterprise (DBE) Liaison Officer.
- Serves as a DTA representative on boards, committees and commissions as may be required.
- Performs other related duties as may be required.
- Competitive salary, increasing based on experience
- 12% match of salary to a company sponsored money market pension
- Training and Career Development Opportunities
- Employee Assistance Program (EAP)
- Flexible spending account (FSA)
- Health insurance-full paid monthly premiums for employee & family, $500 deductible per person, max of $1500 per family
- Dental Insurance-fully paid monthly premiums for employee & family
- Vision Insurance-fully paid monthly premiums for employee & family
- Life insurance-fully paid monthly premiums for employee
- Access to Minnesota Deferred Compensation Plan, including a 401(k) and Roth IRA
- Free bus passes for employee and immediate family
- Paid vacation
- Paid sick time
- Education or experience in public administration, business or nonprofit management, change management, public affairs, urban planning, paralegal, or related field is preferred.
- Minimum of five years of increasing responsibility supervisory experience.
- Demonstrated experience with the job functions of this position.
- Ability to apply collaborative work strategies and gain the cooperation of all levels of employees.
- Ability to develop new or alternate methods, procedures, and policies which result in improved effectiveness, efficiency, and/or cost-savings.
- Ability to write, prepare, and proofread comprehensive written reports; establish and maintain positive working relationships with agency personnel, union representatives, board of directors, and the general public.
- Excellent interpersonal skills to exchange and or convey information, receive work direction, and maintain effective working relationships with all levels of employees, committees, and groups; and to diffuse situations/conversations that have escalated beyond normal limits.
- Experience in mass transit or transportation preferred but not required.
- Organized, plans time, sets priorities, and meets critical deadlines.
- Must be able to sit for an extended period of time.
- Must have manual dexterity to operate a computer and other office equipment.
The physical requirements listed in this section include, but are not necessarily limited to, the motor/physical abilities and skills required of this position in order to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodation may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position. The performance of the major job functions for this position requires the incumbent to be present at their work setting. Regular, dependable attendance is necessary for the performance of the job duties. The Duluth Transit Authority reserves the right to assign additional or different duties to employees within this job classification consistent with the changing needs of the Duluth Transit Authority. Any duties described herein are subject to change at any time.
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