Legal Assistant
2 days ago
Porzio, Bromberg & Newman, P.C. ("Porzio"), a mid-sized law firm headquartered in Morristown, NJ, is seeking a detail-oriented and proactive Legal Assistant to support three attorneys specializing in estate planning, tax law, business planning, estate litigation, probate, guardianship, and trust and estate administration. This role provides a unique opportunity to work in a client-centric environment with a focus on efficiency, technology, and professional growth.
Essential Functions
- Manage attorney schedules and coordinate client meetings.
- Oversee the client intake process, including communications, conflict checks, and internal file setup.
- Handle incoming and outgoing correspondence with professionalism.
- Maintain and organize client files and documents, ensuring efficient record management.
- Assist with billing and invoicing processes.
- Provide general administrative support to the legal team.
- Handle client inquiries and provide excellent customer service.
- Utilize and maintain efficient office systems and processes.
We seek a candidate who embodies the following traits:
- Detail-Oriented: You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.
- Proactive Problem Solver: Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.
- Tech-Savvy: Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.
- Strong Communicator: Excellent verbal and written communication skills, essential for client interactions and team coordination.
- Organized and Efficient: Exceptional time management skills to prioritize tasks and meet deadlines.
- Adaptable and Flexible: Thrives in a dynamic work environment with evolving responsibilities.
- Client-Focused: Demonstrates professionalism and empathy, enhancing the client experience.
- Team-Oriented: Works collaboratively to support attorneys, paralegals, and other team members.
- Experience: Minimum experience of two years as a legal assistant or equivalent.
- Time Management and Scheduling: Skilled at managing complex schedules and coordinating team needs.
- Document and File Management: Proficient in electronic document organization and retrieval.
- Knowledge of Legal Processes: Familiar with legal administrative tasks such as intake, conflict checks; state and federal court and administrative agency rules, procedures and deadlines.
- Billing and Invoicing: Experience with billing procedures and software.
- Problem-Solving: Able to address administrative challenges and suggest improvements.
- Software Proficiency: Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools.
- Adaptability to Workflow Tools: Experience with electronic filing and workflow systems for optimal efficiency.
- Certificates: Notary certification is helpful, but not required.
Company Benefits:
- Medical, Dental, and Vision insurance
- 401(k) retirement plan with employer matching
- Individual and Dependent Life Insurance
- Short- and Long-Term Disability
- Paid Time Off
- Paid Holidays
- Employee Assistance Programs
Porzio Bromberg & Newman, P.C. is an equal opportunity employer - women and minorities are encouraged to apply.
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