Prevailing Wage Administrative Assistant

2 weeks ago

Boise, ID, United States The Pacific Companies Full time

The Pacific Companies, named by AHF Magazine as a national, Top 10 Affordable Housing Developer, and proud to be in The Idaho Statesman's Top 100 Private Companies, is seeking an enthusiastic, productive, organized and detail-oriented individual to join our team being directly responsible for supporting Labor Compliance related administrative functions. This person will work closely with our Labor Compliance Team to ensure compliance with the Davis - Bacon Act and/or California State Prevailing Wages on multiple construction projects.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Responsible for lines of coverage related, but not limited to:

  • Maintenance of original Certified Payroll Report files
  • Weekly project logs
  • Mail tracking
  • Internal certified payroll
  • Other general office duties
Duties include:
  • Maintain certified payroll files, assist with compliance, tracking and auditing for multiple projects
  • Review and track superintendent weekly reports and keep accurate logs for multiple projects
  • Assist with reporting and filing of internal weekly payroll reports
  • Research, reconcile and assist to resolve certified payroll discrepancies
  • Assist subcontractors in the proper reporting and filing of their weekly payroll reports
  • Assist with 3rd party audits
  • Gather feedback and offer improvements to work processes and practices
  • Additional administrative support as needed
Qualifications:
  • High proficiency in Excel, Word, and other general office software (such as Outlook)
  • Strong verbal and written communication skills
  • Strong analytical abilities, including the ability to troubleshoot problems and recognize areas for improvements
  • Excellent time management, organizational, and interpersonal skills
  • Strong attention to detail with the ability to work independently and with a team to get the job done proficiently and accurately
  • Payroll processing experience preferred.
  • Knowledge of Federal Davis-Bacon Laws and California Public Works Labor Codes and Regulations Preferred

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