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Accounting Specialist

3 weeks ago

Thousand Oaks, CA, United States POS360 Full time

POS360's mission is to accelerate the transition from traditional electronic cash registers to powerful new point-of-sale (POS) products. Our highly specialized systems address the specific pain points identified through over a decade of working with neighborhood stores, markets, and restaurants. With an unrivaled dedication to delivering superior tools that are easy to use-and a technical team providing industry-leading support-our systems open the door to the next level of success for our clients.

Position Overview

We're looking for a detail-oriented and proactive Accounting Specialist with a primary focus on Accounts Receivable (A/R) to join our finance team. This role is crucial for ensuring accurate billing, timely collections, and maintaining clean financial records in alignment with GAAP (Generally Accepted Accounting Principles). The ideal candidate has hands-on experience in A/R processes, is proficient with NetSuite and Salesforce, and possesses a solid understanding of GAAP as it applies to receivables and revenue recognition.

Key Responsibilities
Accounts Receivable Management

  • Prepare and issue invoices accurately using NetSuite, based on customer contracts and Salesforce data.
  • Monitor and manage the accounts receivable aging; proactively follow up on outstanding invoices.
  • Process payments (ACH, credit card, check) and apply them correctly to customer accounts.
  • Manage collections activities professionally while maintaining positive customer relationships.
  • Investigate and resolve billing discrepancies, payment disputes, and customer inquiries in a timely manner.
GAAP Compliance & Financial Integrity
  • Ensure A/R processes and revenue recognition comply with GAAP standards, including proper cut-offs and handling of deferred revenue when applicable.
  • Maintain accurate financial records and audit trails related to receivables and customer accounts.
  • Apply proper accounting treatment for doubtful accounts, bad debt reserves, and write-offs.
Systems Management & Data Accuracy
  • Maintain accurate and consistent data between Salesforce (CRM) and NetSuite (ERP) for billing, contracts, and customer payments.
  • Collaborate closely with Sales, Customer Success, and Operations to ensure invoicing aligns with customer agreements and delivered services.
Reporting & Reconciliation
  • Prepare and update A/R aging reports, cash receipt logs, and revenue tracking.
  • Reconcile A/R balances to the general ledger to ensure accuracy and completeness.
  • Assist with month-end and year-end closing processes, including revenue recognition, accruals, and account reconciliations.
  • Support audits by providing organized and accurate financial records related to accounts receivable.
Operational Accounting Support
  • Assist with other accounting tasks as needed, including bank reconciliations, journal entries, and vendor invoice processing.
Career Development
  • POS360 actively supports employees on the CPA track, offering mentorship, study resources, and flexible scheduling around exam preparation.
  • Opportunities for professional growth into Senior Accountant and Finance leadership roles.
Qualifications
  • Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
  • 3+ years of hands-on experience in Accounts Receivable, billing, or general accounting roles.
  • Working knowledge of GAAP, particularly related to revenue recognition, accounts receivable, and accrual accounting.
  • Proficiency with NetSuite (required) and Salesforce (preferred).
  • Strong understanding of A/R processes, cash application, collections, and financial controls.
  • Skilled in Excel/Google Sheets for data analysis, reconciliations, and reporting.
  • Excellent attention to detail, accuracy, and organizational skills.
  • Strong verbal and written communication skills with the ability to communicate effectively with customers and internal teams.
  • Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
Preferred
  • Experience in SaaS, POS systems, merchant services, or recurring revenue models.
  • Familiarity with subscription billing, deferred revenue, and payment processing workflows.
Benefits
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


Drug-Free Workplace

POS360 is a Drug-Free Workplace. We take our commitment to maintaining a drug-free workplace seriously. Therefore, all candidates will be required to undergo a drug test as a condition for employment.

Equal Opportunity Employer

POS360 is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We encourage all qualified individuals to apply. If you need accommodations during the application process, please reach out-we're here to help.