Recruitment and Outreach Specialist

1 week ago

Bethesda, MD, United States GAP Solutions, Inc. (GAPSI) Full time
Position Objective: Provide services as a Recruitment and Outreach Specialist in support of the overall functions of the Office of Research Training & Development (ORTD), Division of Intramural Research (DIR) within the National Institute of Allergy and Infectious Diseases (NIAID).

Duties and Responsibilities:
  • Modernize the Office to keep current with advances in technology and business solutions; identify ways to streamline processes.
  • Lead IT innovation projects that facilitate networking and program promotion such as podcasts, social networks, and online group discussions.
  • Work with NIH software and web development teams to identify and establish new processes for presenting and sharing information; provide tutorials for office team on new software
  • Create and manage social media accounts - Facebook, Twitter, LinkedIn, etc.; supervise content daily
  • Assist with listserv management; identify protocols and procedures for e-mailing listservs
  • Assist in design and editing of website; ensure accurate, up-to-date information is displayed; coordinate with appropriate NIH IT teams as necessary; manage content and provide updates/edits
  • Coordinate and manage content and design updates to keep the website, SharePoint, and other platforms current.
  • Track and manage website creation/design projects; provide images, data, and layout information
  • Develop a digital photo gallery with images of the program's students and events; maintain database of consent and photo release forms.
  • Maintain current knowledge of conferences, seminars, and other events that would provide
  • recruitment opportunities.
  • Attend program events, provide detailed reports for program website and newsletters; provide
  • visuals and photographs for photo database, website, and recruitment/promotional materials.
  • Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments; arrange speakers and meeting details; send out invitations.
  • Interface with outside institutions, press representatives, and other individuals for recruitment and program promotion.
  • Compose and edit standard program correspondence and surveys (emails, memos, etc.)
  • Create, develop, and maintain database/files of photo releases and privacy policy statements;
  • remain current on HHS/NIH privacy policies, procedures, and guidelines.
  • Provide support and assist in promoting diversity and inclusion within all training programs; develop and implement strategies for reaching wider audiences.
  • Able to adapt quickly to new software and provide support to team members; create tutorials
  • Create, design, and develop program informational and promotional brochures, flyers, booklets, and binders.
  • Create, design, and develop educational materials to assist students throughout their training programs.
  • Promote integration of remote campus trainees in all program events; assist in catering events to meet the needs of trainees located at the Rocky Mountain Laboratories (RML).
  • Address/troubleshoot connection issues with integrating RML and remote campus trainees in training events
  • Maintain current knowledge of NIH privacy policies and data security; remain current on all NIH policies, procedures, and regulations as they pertain to trainees and training programs.
  • Maintain current knowledge of all accessibility policies including but not limited to 508 Compliance.
  • Assist in the preparation of background and briefing materials; coordinate the collection and assembly of such materials; research various sources of information to include various subject matter and correspondence files; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity.
  • Research current trends in training and education; remain current on topics associated with
  • biomedical training and career development.
  • Assist with planning, organizing, and executing meetings, conferences, and teleconferences.
  • Coordinate and manage videocast projects; submit requests, provide schedules and event details.
  • Attend various meetings, when needed, taking notes and following through on commitments and assignments made at the meetings.
  • Assist in the preparation of programs sponsored by the Office; work with logistical contractor in preparation for meetings.
  • Establish and/or maintain appropriate files of correspondence, reports, reference materials, and publications.
  • Review correspondence for accuracy, completeness, grammar, and conformance; write letters of response, announcements, campus publications, and informational reports per requests of Congressional committees etc.
  • Prepare reports in response to requests from NIAID Divisions, NIH IC's, other agencies (such as NSF), and Congress.
Basic Qualifications:
  • Bachelor's degree in a related discipline
  • Minimum three (3) years of related experience
  • Demonstrated experience with web development, management, and editing
  • Expertise in Microsoft Office Suite, Adobe Creative Suite, project management software, graphic design
  • Understanding of and commitment to building a strong sense of community through interactions with the various constituents of the program. Must be able to favorably represent the program to internal and external stakeholders through the application of effective and professional communication skills (oral and written)
  • Must be able to adapt quickly to new software and meet multiple overlapping deadlines
Preferred Qualifications:
  • Graduate degree preferred
  • Project management experience preferred
  • Excellent writing and grammatical/editing skills; scientific writing preferred
  • Experience with IT in government setting preferred
  • Excellent verbal and presentation skills.


*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

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