Administrative Specialist

5 days ago

Suffolk, VA, United States SimIS Full time

ON SITE

Who We Are : Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team).

SimIS is currently recruiting for the listed position.

Job Description:

The DHS CBP Program Management Office Directorate (PMOD) serves as the Independent Test Authority (ITA) for CBP acquisition programs and requires comprehensive systems engineering and test and evaluation (T&E) support. SimIS seeks an Administrative Specialist to provide essential administrative support for all program activities, ensuring efficient operations, compliance with government requirements, and effective coordination between team members and government stakeholders. This role requires expertise in government contracting procedures, document management, and coordination of complex logistics including travel, meetings, and deliverable submissions.

Required Knowledge, Skills, and Abilities

  • Bachelor's degree in Business Administration or related field

  • ​​​​​​​ Minimum 3 years of administrative support experience in government contracting environment

  • Experience with government contracting procedures and requirements

  • Ability to obtain and maintain DHS suitability background check

Technical Skills :

  • Proficiency in Microsoft Office Suite and project management tools

  • Knowledge of document management and version control systems

  • Understanding of travel coordination and logistics management

  • Familiarity with government reporting requirements and deadlines

  • Excellent written and verbal communication skills

  • Strong organizational and time management abilities

Key Responsibilities

  • Coordinate administrative support for all program activities and deliverables

  • Manage document control and version management for all project deliverables

  • Coordinate travel arrangements for field teams and government meetings

  • Support meeting coordination, scheduling, and logistics

  • Assist with preparation of monthly status reports and administrative documentation

  • Maintain project files and ensure compliance with government record-keeping requirements

  • Coordinate with government stakeholders for administrative matters

  • Support contract administration and deliverable submission processes

  • Manage team logistics and administrative coordination

  • Ensure compliance with DHS administrative and security requirements

  • Support quality management processes with administrative coordination

  • Assist with onboarding and administrative support for new team members

Benefits:

  • Medical, Dental, and Vision  

  • Short-Term Disability (at no cost to you) & Long-Term Disability

  • Life Insurance  

  • 401(k) Savings Plan 

  • Flex Spending Accounts 

  • Tuition Assistance Program 

  • Professional Development 

  • Paid Time Off (PTO)  

  • 11 Federal Holidays each year  

SimIS, Inc. is an EOE / M / F / Disability / VET / Drug Free Employer

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