Administrative Specialist II

1 week ago

Moscow, ID, United States University of Idaho Full time
Position Details

Position Information

Internal Posting?

Posting Number
SP005049P

Position Title
Administrative Specialist II

Division/College
College of Law

Department
College of Law

Location
Boise

Posting Context Statement

This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law.

Position Overview

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:
  • Compose, proofread, edit and distribute a variety of business documents and routine reports
  • Maintain schedules and event calendars
  • Coordinate logistics for regular travel and meetings
  • Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  • Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  • Manage inventory
  • Other duties as assigned
Unit URL

https://www.uidaho.edu/law

Position Qualifications

Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Intermediate to advanced proficiency working with Microsoft Office Suite
  • Three years of experience providing administrative support or working in an office setting
  • Experience in a postsecondary education setting
  • Experience collecting and compiling data
  • Experience using computer information systems that manage an organization's finances, business processes and/or records
Physical Requirements & Working Conditions
  • None


Degree Requirement
N/A: No degree requirement

Posting Information

FLSA Status
Non-Exempt

Employee Category
Classified

Pay Range
$20.00 per hour or higher depending on experience

Type of Appointment
Fiscal Year

FTE

1

Full Time/Part Time
Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy.
No

Posting Date
10/10/2025

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Applications received by 10/24/25 will receive first consideration. Required documents includes aLetter of Qualification addressing whether you satisfy each of the required and preferred qualifications for the position

Applicant Resources
https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

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