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Event Coordinator
2 weeks ago
Expected to work OT and potential evenings, possible weekends, depending on and during projects.
Duration: 8+ month(s)
Pay Rate: $30 - $35/hr DOE
MUST HAVES: Excellent Comm Skills, be a Team Player, Ask Questions, Proactive, Collaborative, VERY Detailed, Organized, Creative problem solving skills, Task oriented - ability to complete on timeline given.
Description:
Corporate Creative Resources is a full-service team supporting internal corporate clients with special event production, editorial, video, graphic design, new technology development, and communications planning. We manage projects with an integrated, end-to-end approach.
Our Special Events team delivers creative, turnkey experiences-from internal meetings and conferences to large-scale, external-facing events-tailored to a wide range of audiences and formats.
The Event Coordinator provides essential support to the event producers of The Ultimate Fan Event throughout all phases of planning and execution. This role assists with project coordination, event logistics, production workflows, scheduling, tracking documentation, and cross-functional communication. The coordinator helps ensure planning materials are accurate and up to date, supports vendor and partner coordination, and contributes to on-site operations during load-in, rehearsals, event days, and strike. This position plays a key role in helping the team deliver a seamless, well-organized, and excellent event.
- Coordinate assigned tasks, event planning, logistics tracking, and administrative support functions. Maintain planning documents, schedules, trackers, and production files. Assist with routing information, managing deadlines, preparing meeting notes, and supporting operational workflows across multiple workstreams.
- Support communication with key partners, vendors, exhibitors, and cross-functional teams. Help route information, track deliverables, coordinate approvals, and maintain accurate documentation for internal and external stakeholders.
- Assist in the development of presentation materials, briefing documents, production manuals, signage grids, run-of-show updates, and post-event reporting. Help prepare materials for leadership, creative partners, and operational teams.
Basic Qualifications:
• Bachelor's degree in Event Management, Meeting Planning, Marketing, Business, Theater, Communications, or equivalent experience.
• 1-2+ years of experience in event coordination, production, project coordination, or related field (internships acceptable).
• Strong organization skills with the ability to manage multiple tasks, timelines, and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and presentation tools (Keynote, PowerPoint).
• Ability to work effectively in fast-paced, deadline-driven environments.
• Strong attention to detail and commitment to accuracy.
Preferred Qualifications:
• Prior Disney experience and/or familiarity with the Disney brand.
• Experience supporting large-scale events, conventions, festivals, or fan experiences.
• Knowledge of production workflows, creative approvals, or logistics coordination
Required Education:
Bachelor's degree (see list in Basic Qualifications)
About Software Resources
Software Resources, founded more than 3 decades ago, is a trusted staffing partner specializing in Technology (IT, Creative, & Marketing), Finance, & Accounting placements. We work with companies nationwide that need skilled professionals and connect them with candidates like you looking for the right opportunity.
We are always looking for professionals at all experience levels and in various specialties to meet our clients' hiring needs. As a member of our team, you will have access to benefits including medical, dental, and vision coverage, a 401(k) with company match, short-term disability, life insurance with AD&D.
If this position fits interests you, we encourage you to apply. You can view all our job openings at Software Resources Careers.
