Accounts Payable Rep

6 hours ago

Windsor, NJ, United States Pine Environmental Services Full time
Job Description

Job Title: Accounts Payable Clerk Reporting to: Accounts Manager Classification: Full time

Status: Non-Exempt

Purpose
  • Support the company in optimizing our financial transactions and systems
  • Strengthen and grow relationships with vendors and suppliers through timely payment
  • Assist in streamlining and improving the accounts payable process
  • Exercise integrity and confidentiality in financial reporting
  • Comply with federal, state, and local financial requirements
Daily and Monthly Responsibilities
  • Review and audit invoices for appropriate documentation and proper approval
  • Review PO report weekly and coordinate with local branches to resolve any issues with matching to invoices
  • Reconcile monthly vendor statements, including maintaining a current rent schedule
  • Prepare weekly aging summaries and payment selections for management review
  • Review and audit expense reimbursement dashboard daily to ensure expenditures are within Pine policy and budget
  • Process disbursements, including checks, ACH, and payment portals
  • Set up new vendor profiles in M3 accounting system as necessary
  • Assist senior financial officers as needed
Skills and Qualifications
  • High school diploma or equivalent; accounting degree preferred
  • Understanding basic principles of finance, accounting, and bookkeeping
  • Detail oriented
  • Proficiency with Microsoft Office, especially Microsoft Excel
  • Strong analytical skills
  • Ability to keep company and management confidences
  • Prior experience in accounts payable (or accounts receivable)
  • Experience with accounting software and online platforms


Pine Environmental Services reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment

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