Contracts Assistant

1 week ago

New York, NY, United States Universal Instruments Full time
Contracts Assistant

Universal Instruments is a global leader in the design and manufacture of advanced automation assembly equipment. Our solutions are used to build some of today's high-tech gadgets, and to create the most advanced technologies in the fast-moving electronics industry. From cell phones and tablets to infrastructure, industrial, automotive, military and medical products, our innovative solutions play an integral role in driving the future of technology

Job Summary

The Contracts Assistant supports the lifecycle of company contracts, ensuring compliance with legal standards and organizational policies. This role involves reviewing, submitting and maintaining records of contracts across various business functions. This role reports directly to the Vice President of Corporate Support Services.

Key Responsibilities

  • Works directly with sales teams and GM's in ensuring all contracts are entered into the office administration system, both timely and accurately, and follows contracts through to end approvals.
  • Manages systems to facilitate the review and approval process and accessibility of agreements.
  • Assists in evaluating contracts for accuracy and compliance, and working with all parties to ensure completions to contract agreements.
  • Works cross-functionally, and internally/externally with legal in producing IP, trademark applications and processing invoices.
  • Arranges recognition and reward programs for employees who develop important technology for Universal.
  • Manage certificates of insurance requests, obtain yearly policies and certificates as needed by customers and contractors from company agencies.
  • Ensure renewal of any annul or semi-annual registrations for contracts, standard NDA's, and insurances.
  • Ensure adherence to standard company contracts.
  • Work with internal teams and external partners to finalize agreements.
  • Maintain organized and up-to-date record management and contract documentation, including handling renewals, amendments, and close-outs.
  • Performs other job-related duties as required.
Required Qualifications
  • Bachelor's Degree in Business Administration, Legal Studies, or related field is preferred.
  • In lieu of Bachelor's Degree, 2+ years of relevant experience in contract administration is considered.
  • Proficiency in MS Office.
  • Experience with contract management software preferred.
  • Excellent communication skills.
  • Analytical thinking with, problem-solving, high attention to detail and organizational ability.
Preferred Skills
  • Familiarity with ERP systems (e.g., SAP).
  • Ability to manage multiple priorities in a fast-paced environment.
Responsibility for Quality Procedures or Direct Product Quality:
  • Adheres to Universal Quality System policies and procedures and uses Total Cycle Time principles and standard problem solving tools to continuously improve work processes.
Physical Demands:
  • May have to remain stationary for extended periods.
  • Needs to be mobile enough to navigate through work areas.


Universal Instruments is an EOE/M/F/Vet/Disabled employer.

Target Hourly Base Pay: $23.00/hr - $29.00/hr + Robust Benefits

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