IT Finance Analyst-Parsippany, NJ

IT Finance Analyst
Location: Parsippany, NJ (3x Onsite)
Job Type: Full Time (Direct Placement)

JOB SUMMARY:
As an IT Finance Specialist at Securitas, your primary objective will be to lead the financial processes for the IT Department within the North America Infrastructure Organization. You will partner with cross-functional stakeholders, across IT, Finance, and North America Business Units to enable process efficiency, alignment and accuracy related to vendor management, cost accounting and license allocation. This is an excellent opportunity to develop skills in financial operations and practical experience in IT initiatives within a dynamic and supportive environment.

ESSENTIAL FUNCTIONS:
• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all the functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

INVOICE PROCESSING:
• Manage the end-to-end process of invoice processing related to IT expenses, including verification, validation, and approval of vendor invoices.
• Collaborate with IT teams, procurement, and vendors to resolve discrepancies and ensure timely payment.
• Continuously seek more efficient and streamlined ways to manage vendor invoices, with a focus on reducing processing time and costs.
• Implement and improve invoice automation systems or software tools where appropriate to enhance efficiency and accuracy.

SPEND ANALYSIS:
• Conduct thorough spend analysis of IT-related expenses, including hardware, software, services, and other IT investments.
• Identify spending trends, patterns, and anomalies to make data-driven recommendations for cost optimization.
Spend Control:
• Develop and implement spend control measures to ensure that IT expenses are within budget and aligned with the company's financial objectives.
• Work closely with IT teams to track and manage expenses effectively.

TRENDING ANALYSIS:
• Analyze and monitor trends in IT spending over time, providing insights into the evolution of IT costs.
• Use historical data to project future spending and assist in long-term financial planning.

HARDWARE AND SOFTWARE ASSESSMENT:
• Evaluate hardware and software investments for cost-effectiveness, performance, and alignment with business needs.
• Recommend optimizations, upgrades, or cost-saving measures based on assessment findings.
Management of Telecom Expense Management Vendor:
• Collaborate with the company's telecom expense management vendor to ensure accurate billing, cost control, and optimization of telecom expenses.
• Review telecom invoices and contracts to identify discrepancies and recommend corrective actions.

MINIMUM QUALIFICATIONS AT ENTRY:
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
• Prior experience or internship in Finance, Accounting, IT support or project coordination is a plus.
• Strong technical aptitude and knowledge of computer hardware, software, and networking concepts is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.

EDUCATION/EXPERIENCE:
• Bachelor's degree plus 5+ years relevant work experience or equivalent experience sufficient to perform the essential functions of the job, as determined by the company.

COMPETENCIES: (as demonstrated through experience, training, and/or testing):
• Excellent problem-solving skills and ability to analyze and resolve technical issues.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work independently as well as collaboratively in a team environment.
• Strong time management skills and ability to prioritize tasks effectively.

WORKING CONDITIONS AND PHYSICAL/MENTAL DEMANDS:
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with executives, clients, prospects, and staff, in group settings and in situations requiring high performance and results.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Handling and being exposed to sensitive and confidential information.
• Required ability to handle multiple tasks concurrently.
• Minimal Travel Possible.
• Occasional lifting and/or moving up to 10 pounds.