Community Schools Operations Specialist
2 weeks ago
Y.E.S Program
Date Posted:
12/8/2025
Location:
Flowing Wells Extension Programs
Date Available:
02/01/2026
Closing Date:
Open Until Filled Salary:
$21.11 per hour. Commensurate with experience.
Terms/Benefits:
12 month position - 8 hours per day
Major medical, hosptialization, dental, income protection, and term life
Qualifications:
- 18 years of age or older
- A high school or high school equivalency diploma
- Ability to obtain a Level 1 fingerprint clearance card
- Ability to pass a background check as required by DHS and DES
- Ability to meet all DHS and DES requirements including but not limited to CPR/1st aid training, 18 hours of DHS annual training from hire date and DES Health and Safety trainings
- A minimum of 6 months of child care experience and a high school or high school equivalency diploma or
- At least 12 credit hours from an accredited college or university including six credit hours or more in early childhood, child development, or a closely-related field or
- An associate's degree or bachelor's degree from an accredited college or university in early childhood, child development, or a closely-related field or
- An N.A.C., C.D.A., or C.C.P. credential
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Maintains office in a professional, efficient and organized manner.
- Completes correspondence, reports, and related material.
- Opens and distributes incoming correspondence.
- Maintains general office files.
- Receives office visitors.
- Maintains director's calendar and schedules appointments.
- Processes DES billing.
- Provides accounts receivable customer support for DES families.
- Provides training and support to providers regarding timelines, reporting and appropriate documentation of all services.
- Coordinates CPR and first aid training for health aides.
- Coordinates required program audits.
- Assists with community school student registration.
- Attends training sessions/meetings with appropriate agencies.
- Creates, obtains and distributes data collection forms for billing purposes.
- Provides substantiated documentation for all financial data and claim remittals.
- Assures District compliance with program requirements.
- Maintains and enforces confidentiality of all safeguard information.
- Performs other tasks as assigned.
Knowledge, Skills & Abilities:
- Ability to communicate effectively verbally and in writing.
- Knowledge and understanding of children with special needs.
- Skills in human relations.
- Ability to communicate Director's expectations to others in the office setting.
- Knowledge and understanding of administrative and secretarial practices.
- Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
- Ability to work cooperatively and courteously with staff, students, parents and community members.
- Knowledge of applicable Federal and State laws, district procedures and Board policies.
- Ability to handle confrontation and conflict without an emotional response.
- Skills in time management.
General Information:
Serves as administrative assistant for Community School Director and handles all billing, collections, Department of Economic Security (DES) paperwork and compliance requirements and performs specialized and complex administrative assistant duties.
NON-EXEMPT EMPLOYEE
EQUAL OPPORTUNITY EMPLOYER
TITLE IX
THIS DISTRICT DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, OR DISABILITY IN ITS EMPLOYMENT PRACTICES.
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